Finance and Admin Executive

3 days ago

Singapore SUN-DAC Full time

**Core Function**:
The Finance & Admin Executive will be responsible to provide support for the finance and administrative functions in the daily operating of the head office/ day activity centre in Upper Thomson.

**Core Responsibilities**:

- Assist in preparing payment vouchers, official receipts, and tax-exempt receipts.
- Track monthly expenditures.
- Perform data entry into accounting software.
- Handle accounts payable tasks, including invoice validation, processing payments, sending remittance advices, and managing related documentation.
- Perform accounts receivable functions.
- Reconcile accounts, including matching donation records with the Donation Management System.
- Update the Admin team on client fees received via bank transfer.
- Maintain a client fee register for monthly bank deposits (UT).
- Ensure proper filing of financial documents.
- Assist with documentation for grant claims or audits.
- Provide administrative support to the Finance and Admin Manager, assisting with accounts related tasks as needed.
- Maintain an organized filing system for correspondences and documents.
- Assist with any tasks assigned by the Finance and Admin Manager or the Executive Director

**Core Competencies**:

- **Passion for the Mission**- Our staff is focused on and dedicated to meeting the expectations of internal and external stakeholders.
- **Teamwork**- All volunteers and employees are valuable members of SUN-DAC and contribute to the overall success of SUN-DAC. We collaborate and communicate openly and honestly to solve problems, respect each other, learn from one another, grow in our respective roles and contribute to strong morale throughout the organization.
- **Domain Knowledge and Technical Skills**- Our staff is committed to possessing the skills needed to best perform in his/her position. As needs and resources change, staff will seek and engage in learning opportunities to improve their skills and strengths.

**Core Job Specific Competencies**:

- Competent in using **Microsoft Office**tools.
- Strong organizational and systematic approach to tasks.
- **Action Orientation**:Highly energetic, seizing opportunities as they arise.
- **Time Management**:Efficiently manages time and handles a broad range of activities.

**Core Work Requirements**:
**Education**:

- Minimum diploma in related field.

**Experience**:

- 2-3 years of relevant work experience required
- Experience in using QuickBooks is an advantage
- Experience in charity accounting is an advantage

**Special skills**:

- Excellent oral and written communication skills.
- Ability to establish and maintian positive working relationships with staff, volunteers, and the public.
- Strong self-direction and ability to work independently.
- High attention to detail and accuracy.
- Excellent administrative and organisation skills (orderly and systematic).
- Effective time management and the ability to meet deadlines.

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