Finance & Admin Executive

2 hours ago


Singapore AESOPICA PTE. LTD. Full time

The Finance & Admin Executive supports the company in the main areas of Finance and Admin in addition to some administrative HR tasks, with the aim to deliver complete and accurate records, and provide a delightful service, guided by our company values.

**Responsibilities**
- Provide support to ensure that the Finance, Admin & HR functions are running smoothly and properly taken care of with accuracy and completeness
- Perform tasks to best ability, complying with company’s mission statements at all times

**Day-to-day**

Finance
- Recording & reconciling of daily back-of-house POS and e-commerce receipts to bank receipts
- Preparing sales quotations, sales invoices, debit & credit notes; monitoring of sales collections
- Compiling and reconciling Accounts Receivables for completeness and collections
- Scanning of Finance documents eg. supplier’s invoices for uploading to accounting system and or for payment
- Recording & reconciling of Accounts Payables for completeness and payments
- Setting up payments of supplier’s invoices when due
- Reconciling bank payment & receipt transactions in bank statements
- Reconciling & maintaining fixed assets register to account for completeness
- Documenting and updating of company’s back-end processes and other SOP relating to Finance, Admin & HR

Admin
- Maintaining filing system (digital & hardcopy) for company’s documents
- Overseeing IT-related replacements such as printer, scanners, laminating machines etc.
- Checking sufficiency of stock for office stationery, water refreshment etc
- Overseeing the cleanliness of office and be the point of contact with cleaning service provider
- Assist in receiving delivery of goods
- Providing support in the hiring, onboarding and offboarding processes

Customer Service

Any other duties or tasks as reasonably assigned by the company

**We are looking for someone with**
- strong work ethic, integrity & professionalism
- self-driven, good initiative & resourcefulness
- good analytical skills and with an eye for details

**Requirements & Qualifications**
- Diploma or minimum 3 years work experience in Finance/Admin
- Proficient with Microsoft Office

**Work Hours**
- Flexi (can be discussed)
- Part-time



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