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Admin Executive

3 weeks ago


Bendemeer Road, Singapore Jobline Resources Pte Ltd Full time

**Responsibilities**:

- Prepare sales instruction form to load sales order
- Project forecasting
- Admin activities in the procurement workflow to raise purchase requisitions/orders etc
- Admin activities in the receivable/payable workflow e.g raising of invoices, ensure invoices are approved
- Assist project managers in consolidating all billing matters ie clients, subcontractors, vendors
- Project Office Administration
- Maintain project team contact list
- Document filing of electronic document in accordance with project framework compliant to ISO standard
- Coordinate and liaise with project teams to ensure all project related documentations are in place
- Arrange and coordinate travel, accommodation, visa or event
- Perform other administrative tasks to assist core team members
- Administration of contract manpower
- Verify and process invoices for all contract manpower
- Any other ad-hoc duties as required or assigned

**Requirements**:

- Minimum Diploma in Business Administration, Business Studies or equivalent
- At least 3 years of experience in similar job capacity
- Proficient in MSWord, Excel, PowerPoint
- Effective analytical and problem-solving skills
- Must be detailed, accurate and meticulous
- Good communication skills, both oral and written
- Self-motivated, proactive and independent