Facilities Coordinator

1 week ago

Singapore JLL Full time

JLL supports the Whole You, personally and professionally.

Facilities Coordinator
Work Dynamics - Integrated Facilities Management (Singapore)

**What this job involves**:
Providing onsite support
You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.
You’ll also lend the team a big hand by providing support including event management, basic housekeeping, office supplies and pantry services. Also part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free
Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures, and comply with the firm’s guidelines and strategies.

Experienced
At minimum, you have a Bachelor’s degree in facilities management, building, business or other related field and/or 3-4 years’ experience in facilities, property management, hospitality or related field. You have experience working in fast paced rapidly changing environment and possess good knowledge and understanding of the following:
Vendor management for specialized services

Swags Management

Office Event Support

Stationery & Office supplies procurement

**Inventory Management**: Office Supplies

Soft services Support

Site Inspection

Office moves & change

Workplace Ticketing

Managing Helpdesk / Admin counter

Office Communications

Capable
You are equipped with excellent planning & organizational skills in prioritizing work and meeting tight deadlines You have a proven ability to manage multiple and complex operational matters on a daily basis. You are analytical and demonstrate the capacity to deal with ambiguity. You effectively provide long term solutions to complex problems by employing quantitative and holistic approaches.

People Person
You are able to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirements. Internally, you are an effective leader who provides good training and promote open, constructive and collaborative relationships at all levels of staffs across the region.

Inspiring
You have a passion for quality and an eye for detail to make sure the best delivery of services. You are able to effectively deal with stressful situations as well as adapt to rapidly changing situations. You focus on meeting performance targets and can work well with others in the process. You are open to new ideas and willing to challenge status quo in initiating and following through with improvement initiatives. People describe you as a self-motivated individual who is confident, energetic and exhibits honesty & trustworthiness.

Passion for service
Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for

Team player
JLL’s unmatched excellence is only made possible by team work—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and

  • Facilities Management Coordinator

    4 days ago

    Singapore ALTUS FACILITIES ENGINEERING PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled Facilities Management Coordinator to join our team at ALTUS FACILITIES ENGINEERING PTE. LTD.This role is responsible for ensuring the safe management of worksites and compliance with regulatory requirements.

  • Facilities Coordinator

    4 days ago

    Singapore KNIGHT FRANK PROPERTY & FACILITIES MANAGEMENT PTE. LTD. Full time

    The RoleAs an Administrative Assistant/Officer at Knight Frank, you will be the key person supporting both owners/tenants and the team. Reporting to the Site Head, you will facilitate the onboarding of new owners/tenants, coordinate service requests, and maintain an organized filing system. This position is ideal for a proactive individual with excellent...

  • Facilities Coordinator Lead

    4 days ago

    Singapore INFINIX FACILITIES MANAGEMENT PTE. LTD. Full time

    About the RoleWe are seeking a highly skilled and experienced Assistant Operation Manager to join our team at INFINIX FACILITIES MANAGEMENT PTE. LTD.Key ResponsibilitiesSupervise and coordinate assigned shifts, conducting daily pre-operation meetings with staff to discuss duties.Provide on-the-job training to employees on the proper and safe use of equipment...

  • Facilities Operations Coordinator

    4 days ago

    Singapore KNIGHT FRANK PROPERTY & FACILITIES MANAGEMENT PTE. LTD. Full time

    Job DescriptionKnight Frank is seeking a highly motivated and experienced Property Officer to join our property management team. In this role, you will be responsible for managing the daily operations and maintenance of our properties, ensuring they are well-maintained and efficiently run.Key Responsibilities:Manage the day-to-day activities of assigned...

  • Facilities Executive

    6 days ago

    Singapore INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. Full time

    **Responsibilities**: - Assist the Facilities Operations Manager in the daily operations. - Check cleaner’s attendance daily and update new cleaner via technology platform. - Keep track of Technician / Cleaner overtime and training records - Receive all incoming calls/ enquiries related to recruitment and facilities issue. - Assist in the day-to-day...

  • Facilities Operations Specialist

    1 week ago

    Singapore Ace Decision Facilities Management Pte. Ltd. Full time

    **Job Description for Facilities Operations Specialist at Ace Decision Facilities Management Pte. Ltd.OverviewAce Decision Facilities Management Pte. Ltd. is seeking an experienced Facilities Operations Specialist to join our team. As a key member of our facilities management team, you will be responsible for the day-to-day operation of our...

  • Facilities Coordinator

    3 days ago

    Singapore People Profilers Full time

    We are looking for an experienced and skilled Facilities Coordinator to join our team at People Profilers.About the Role:You will be responsible for coordinating facility management activities, maintaining equipment, and ensuring compliance with regulatory standards.In this role, you will have the opportunity to work closely with our maintenance team,...

  • Facilities Coordinator

    4 days ago

    Singapore WESMECH ENGINEERING PTE LTD Full time

    WESMECH ENGINEERING PTE LTD requires a skilled Facilities Coordinator to join our team.This role involves supporting facilities operations by conducting daily routine inspections of M&E systems and identifying faults.The Facilities Coordinator will work closely with contractors to coordinate maintenance schedules and ensure that works are carried out in...

  • Facilities Executive

    1 week ago

    Singapore ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD. Full time

    Lead a team of technicians to handle service requests - Coordinate with business units to perform ad hoc/scheduled maintenance - Supervise all maintenance work - Track all maintenance activities and prepare maintenance reports - Investigate and analyse fault - Attend meeting with client, generate weekly/monthly report - Oversees and inspects the work...

  • Facilities and Sales Associate

    4 days ago

    Singapore CA FACILITIES PTE. LTD. Full time

    The ideal candidate for this role will have strong organizational and communication skills, with the ability to handle cash and manage bookings efficiently.Main Responsibilities:Reception duties: handling cash transactions, managing clubhouse membership and booking systems, overseeing locker administration, and processing stationery ordersCoordination:...

  • Facilities Maintenance Officer

    4 days ago

    Singapore CERTIS INTEGRATED FACILITIES MANAGEMENT PTE. LTD. Full time

    **About Us** **Certis Integrated Facilities Management (IFM)**leads the way in smart, integrated solutions, combining a full suite of FM services on a single digital platform to drive productivity, optimize resources, and deliver sustainable cost savings. With a rich heritage in critical operations, a proven track record in process re-engineering, and...

  • Facilities Coordinator

    3 days ago

    Singapore People Profilers Full time

    Job Overview:We are looking for a qualified Facilities Coordinator to support our maintenance operations at People Profilers Pte Ltd. As a key member of our facilities team, you will be responsible for coordinating various maintenance activities to ensure smooth facility operations.Responsibilities:Participate in daily operation and maintenance meetings to...

  • Facilities Coordinator

    4 days ago

    Singapore PTS CONSULTING (SINGAPORE) PTE. LTD. Full time

    PTS seeks a facilities coordinator for a high-profile multinational financial services client, based in modern offices in the CBD. The role also involves working front of house and administrative duties as well as acting as the coordinator for the in-house office facilities. You should have a strong customer service ethos and practical problem-solving...

  • Facility Coordinator, Integrated Facilities

    5 days ago

    Singapore C&W SERVICES (S) PTE. LTD. Full time

    **Job Description**: The Facilities Coordinator provides assistance to the Facility management team to ensure successful service delivery of the Facility needs. Directly supports the facility management team with on-going facility and team related responsibilities. Successful individual will be acting as a Safe management officer who will implement the covid...

  • Facilities Maintenance Manager

    4 days ago

    Singapore CERTIS INTEGRATED FACILITIES MANAGEMENT PTE. LTD. Full time

    **About Us** **Certis Integrated Facilities Management (IFM)**leads the way in smart, integrated solutions, combining a full suite of FM services on a single digital platform to drive productivity, optimize resources, and deliver sustainable cost savings. With a rich heritage in critical operations, a proven track record in process re-engineering, and...

  • Facilities Management Specialist

    3 days ago

    Singapore CPG Facilities Management Pte Ltd Full time

    **Job Overview:**CPG Facilities Management Pte Ltd is seeking a highly motivated Quantity Surveyor to manage contracts, ensure compliance with relevant laws, and coordinate with various teams on contractual matters.Key Responsibilities:Preparation and evaluation of tenders, site showrounds, and contract negotiations.Drafting and preparing contractual and...

  • Facilities Coordinator

    1 week ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management What this job involves - Coordinate the facilities management in a mix of Owned Properties and within the designated portfolio. Support the service delivery functions of Government Client tenants and Facilities...

  • Facilities Coordinator

    4 days ago

    Singapore DING FUNG DEVELOPMENT (INTERNATIONAL) PTE. LTD. Full time

    Job DescriptionAs a Facilities Coordinator, you will be responsible for coordinating and managing all Mechanical and Electrical (M&E) works at the project site. This includes supervising and coordinating M&E works, ensuring that all works are completed on time, within budget, and in compliance with necessary standards, codes of practice, and safety...

  • Facilities Coordinator

    5 days ago

    Singapore KIM YEW INTEGRATED PTE. LTD. Full time

    **Responsibilities**: - Report to the Facilities Manager and Assistant Facilities Manager. - Provide project management services for construction, renovation, A&A, infrastructure improvement and upgrading works. - Plan and develop a systematic means of communications amongst stakeholders to ensure every information is received and acted upon at the...

  • Facilities Coordinator

    7 days ago

    Singapore Lighthouse Evangelism Full time

    The Facilities Coordinator will be responsible for handling the operation and maintenance of the church’s buildings, offices, and grounds. He is involved in managing a team of caretakers and directing their activities and is solely responsible for the facilities. **Responsibilities include, but are not limited to**: - Work with the Facilities Manager, to...