Administrative Assistant

**Location**
- Singapore, Central Singapore**Job Type**
- Full Time**Salary**
- $1,800 - $2,000 Per Month**Date Posted**
- 16 minutes agoAdditional Details

**Job ID**
- 97512**Job Views**
- 1Roles & Responsibilities

**1. JOB DESCRIPTION**

Job Title

Administrative Assistant (Condominium/Commercial Projects)

Occupation

Administrative Assistant

**Job Description & Requirements**

**(General Summary of Responsibilities)**
- Provide administration support in the management office of the assigned Condominium/Commercial, MSCT
- Ensure compliance with divisional policies & ISO Procedures
- Any other duties assigned by the Condominium/Commercial Manager, Property Executive / Officer and Head Office.

**Specific Job Requirements**

Customer Service
- Attend to telephone and walk-in enquiries and complaints.

Complaint Management
- Record all feedback/complaints in record book/complaint log.

Facility Booking
- Responsible for the bookings of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
- Collection of booking fees and refundable deposits - ensure compliance with ISO Cash Management Procedures.

Renovation
- Record all receipt and refund of renovation deposit
- ensure compliance with ISO Cash

Management Procedures

Strata Roll
- Updating SP list
- Updating change of address
- Update master list

Issuance of security pass / carpark label
- Ensure proper record of receipt of Admin fee.
- Ensure proper record of issuance and balance inventory

Petty Cash
- Keep the petty cash under lock.
- Record all petty cash issued - ensure compliance with ISO Cash Management Procedures
- Responsible to report daily and final collection of cash status to Condominium Manager.

Key Press
- Keep an updated list of keys in key press
- Put updated copy on key press
- Record movement of keys
- Monitor return of keys

Filing System
- Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
- Keeping record of all operation M&E drawing and tracing
- Keep a list of files created

Meetings
- Assist in preparation of logistics and refreshment for Council Meetings / Annual General Meeting
- Assist in preparation and dispatch of copies of Agenda and minutes of meeting

Event Management
- Assist in planning and organizing activities and decoration during major festive seasons: Chinese New Year, Hari Raya, Easter, Moon Cake Festival, National Day, Christmas.

Other Administrative Duties
- Order and keeping track of stationery inventory including office inventory
- Postage record for mailing
- Typing of minutes / correspondence / letter
- Preparation of circular to Subsidiary Proprietors / residents
- Distributing incoming fax / letters and keeping proper records of correspondences

**Note: Some Job duties may vary depending on site requirements**

**2. SKILLS**

Outlook

service oriented

Microsoft Office

Microsoft Excel

Renovation

Ensure compliance

Policy

ISO

administration support

PowerPoint

Event Planning

Microsoft Word

Customer Service

Cash flow analysis

Management

**3. KEY INFORMATION**

Job Post Duration

30 Calendar Days

Number of Vacancies

4

Job Function

Admin / Secretarial, Customer Service, Real Estate / Property Management

Position Level

Fresh/entry level

Minimum Years of Experience

0

Employment Type

Full Time

Minimum Qualification Level

GCE 'N' Level

Monthly Salary Range (SGD)

$1,800 - $2,000

Government Support

No schemes selected

**4. WORKPLACE DETAILS**

Workplace Address

**Local**:
Postal Code

"Not Applicable"

**5. SCREENING QUESTIONS**
- There are no screening questions for this job posting.Tags

administrative

assistant

resi

comm

projects