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Manager, Administration
2 weeks ago
COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
DESIGNATION : Manager, Administration & Project Management (28-month contract), OCCM
RESPONSIBILITIES
- Project Management
- Prioritise, track and schedule projects within the Digital Marketing function.
- Develop, maintain and provide regular reports on project schedules, progress and budgets, monitor progress against targets.
- Conduct analysis of various processes and workflows within the function Conduct analysis of various processes and workflows within the Division to identify opportunities for improvements. This could be in the areas of Budget, Procurement, etc.
- Actively propose and implement continuous process improvements through automating the systems and processes for better work efficiency, i.e., automate manual processes and optimize manual data collection/processing to identify opportunities for improvement.
- Administration Duties
- Administer procurement duties including but not limited to raising Purchase Orders, processing invoices, inter-charging expenses incurred to BUs etc.
- Manage office budgets, including purchasing and inventory control.
- Liaise with Office of Finance to ensure all payment / invoices reconcile with the purchase orders created and resolve invoice discrepancies and issues.
- Prepare bi-monthly forecast report, quarterly phasing report and annual reports for DM budget planning and analyze annual spending trends
- Ensure compliance with SMU’s policies and procedures.
- Coordinate and schedule meetings including preparation of meeting notice, dissemination of documents, and recording meeting minutes (if needed)
- Any other administrative duties and responsibilities required.
QUALIFICATIONS
- Bachelor’s Degree in Business administration or related fields.
- Minimum 2 years of experience in administration and project management.
- High proficiency in MS Office.
- Certification in project management a plus.
- Ability to create and maintain formal and informal networks.
- Ability to manage multiple small to medium sized projects.
- A start-up attitude - highly collaborative with an entrepreneurial, roll-up-your sleeves attitude who is not afraid to work independently when required.
- Meticulous; attention to detail.
- Excellent verbal and written communication skills.
- Proven project and time management skills, with the ability to handle multiple tasks simultaneously and switch between tasks quickly.
OTHER INFORMATION
