Manager, Administration
2 weeks ago
COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
DESIGNATION : Manager, Administration & Project Management (28-month contract), OCCM
RESPONSIBILITIES
- Project Management
- Prioritise, track and schedule projects within the Digital Marketing function.
- Develop, maintain and provide regular reports on project schedules, progress and budgets, monitor progress against targets.
- Conduct analysis of various processes and workflows within the function Conduct analysis of various processes and workflows within the Division to identify opportunities for improvements. This could be in the areas of Budget, Procurement, etc.
- Actively propose and implement continuous process improvements through automating the systems and processes for better work efficiency, i.e., automate manual processes and optimize manual data collection/processing to identify opportunities for improvement.
- Administration Duties
- Administer procurement duties including but not limited to raising Purchase Orders, processing invoices, inter-charging expenses incurred to BUs etc.
- Manage office budgets, including purchasing and inventory control.
- Liaise with Office of Finance to ensure all payment / invoices reconcile with the purchase orders created and resolve invoice discrepancies and issues.
- Prepare bi-monthly forecast report, quarterly phasing report and annual reports for DM budget planning and analyze annual spending trends
- Ensure compliance with SMU’s policies and procedures.
- Coordinate and schedule meetings including preparation of meeting notice, dissemination of documents, and recording meeting minutes (if needed)
- Any other administrative duties and responsibilities required.
QUALIFICATIONS
- Bachelor’s Degree in Business administration or related fields.
- Minimum 2 years of experience in administration and project management.
- High proficiency in MS Office.
- Certification in project management a plus.
- Ability to create and maintain formal and informal networks.
- Ability to manage multiple small to medium sized projects.
- A start-up attitude - highly collaborative with an entrepreneurial, roll-up-your sleeves attitude who is not afraid to work independently when required.
- Meticulous; attention to detail.
- Excellent verbal and written communication skills.
- Proven project and time management skills, with the ability to handle multiple tasks simultaneously and switch between tasks quickly.
OTHER INFORMATION
-
Singapore US Federal Aviation Administration Full time**Duties**: The Administrative and Office Support Student Trainee is responsible for assisting in administrative and office support work as it relates to management, program and administrative analysis, and process evaluation. The student trainee performs a mixture of routine and somewhat complex tasks under the general direction of a manager, project/...
-
Office Manager
2 hours ago
Singapore ADMINISTRATION OUTSOURCING PTE. LTD. Full time**OFFICE MANAGEMENT** - Managing office Premises - Pay all the office bill monthlyincludes utility bills - Regular collecting mails scanning and filling in manner - IT troubleshooting for office equipment’s like printer camera - Receive all the phone calls of landline and relay the message for concern person - Submission of CPF - Manages reception area and...
-
Corporate Secretarial Manager
1 week ago
Singapore CF ADMINISTRATION PTE. LTD. Full time**Duties** - Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings - Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and...
-
Management and Program Analyst
2 weeks ago
Singapore US Federal Aviation Administration Full time**Duties**: Works in team settings and collaborate with the appropriate team(s) on all contract activities. Works with the Contracting Officer (CO) to validate program objectives are being met. Supports Purchasing Requests (PRs) for new procurement requests and for new and incremental funding for existing contracts/TO. Provides assistance and oversight to...
-
Management & Program Analyst
2 weeks ago
Singapore US Federal Aviation Administration Full time**Duties**: The STIM Branch contributes to providing the safest, most efficient aerospace system in the world through enabling data availability and optimal timing for data-driven decisions. The Flight Standards Systems, Tools and Information Management Branch Strategic Plan is to enable decisions at the appropriate level with the necessary information for...
-
Human Resource Admin Executive
1 week ago
Singapore CF ADMINISTRATION PTE. LTD. Full time**Job Descriptions** - Attend to walk-in visitors and answer phone calls - Assist the HR manager in maintaining & updating employees' and clients' records and databases - To prepare onboarding and offboarding documentation - Ensure compliance with MOM regulations and EA licensing requirements - Monitor and update statutory documentation - Liaise with clients...
-
Administration Manager
2 weeks ago
Singapore FIRST EXCLUSIVE MOTORING Full timeWe are seeking a highly organized and experienced Administration Manager to oversee our administrative operations and ensure efficiency and effectiveness across all departments. The Administration Manager will be responsible for managing administrative staff, implementing administrative policies and procedures, and coordinating administrative functions to...
-
Administration Manager
2 weeks ago
Singapore LR MARINE ENGINEERING PTE. LTD. Full timeAdministration manager in Marine company An administration manager is responsible for overseeing and coordinating various administrative functions within an organization. Their main role is to ensure smooth operations and efficient use of resources in support of the organization's goals and objectives. The specific duties and responsibilities of an...
-
Administration Manager
2 days ago
Singapore IMMANUEL CLEANING AND SERVICES PTE. LTD. Full timeRoles & Responsibilities Administrative manager supervise administrative team members and ensure that daily office operations are performed in a seamless and efficient manner. These professionals may also be known as administration manager. We are searching for a perceptive, creative administrative manager to oversee office operations and administrative...
-
Administration Manager
1 week ago
Singapore ATLANTIC ENGINEERS M&E PTE. LTD. Full timeJob Summary: The Administration Manager oversees daily administrative operations, ensuring efficient management of resources, policies, and procedures. They support senior management, facilitate communication, and maintain a productive work environment. Key Responsibilities: 1. Manage administrative staff and coordinate tasks 2. Develop, implement, and...