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Executive Assistant to Vp, Frontier Market
2 weeks ago
**Careers that Change Lives**
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be. We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
You will have the opportunity to be part of our market leading technology across a broad range of products in medical devices as Sales Representative, working within a high performing & collaborative team, you will be able to achieve your career aspiration while positively impacting patient lives
**A Day in the Life**
**Executive Assistant**
- Provide administrative, secretarial, and general administrative support to VP of Frontier Markets Plus.
- Calendar management, travel planning, expense report processing, internal & external meeting organization and logistics support
- Ensure adherence to and alignment with all Company standards, procedures, practices and policies, and superior interpersonal skills
- To provide sales coordination/support for individual countries within the Frontier Market Plus Region on an as needed basis
- Sales coordination/support would be comprised of, but not limited to marketing and customer engagement support, Train the Trainer programs and expense management and submissions
**Key Responsibilities**:
- The EA would need to liaise and coordinate with both internal and external stakeholders up to C-suite for various initiatives.
- Effectively communicates delegated instructions to various levels of managers and ensures that timelines for feedback/completion are adhered to, and that Management Team is notified of any deviances from timescales.
- Perform effective diary management ensuring appointments are scheduled in a time-efficient manner and ensure any supporting documentation required is available and presented in a professional format.
- When required, efficiently arrange meetings including refreshments, attendees, travel arrangements, venue, agenda etc and takes minutes of meeting (action protocol only).
- Work within and actively promote Medtronic’s core mission, corporate strategies, policies, procedures and Code of Conduct.
- Ensure confidentiality and security is maintained at all times; foster an office environment that maintains and respects the confidential relationship at all times, including but not limited to physical documents as well as first-hand knowledge
- Ensure efficient and professional operation of executive’s office during in-office and out-of-office periods; exercise discretion and diplomacy at all times and make administrative decisions in executive’s absence
- Liaises with other senior managers in a professional and timely manner to gain information required on a timely basis.
- Perform all other administrative and secretarial duties as required for the executive
- Support any ad hoc assignments as and when required from time to time
**Must Have: Minimum Requirements**
- Minimum of 4 years of relevant experience
- **_Your vaccination status shall be collected during the interview and selection process referencing and in line with the Safe Management Measures at the workplace stipulated by the Ministry of Manpower._**
**Nice to Have**
- Bachelor’s degree of any discipline
- Minimum 4 years of experience in similar capacity, preferably in a Multinational company
- Excellent communication and interpersonal skills
- Highly organized, meticulous and ability to multi-task
- Good phone etiquette and service oriented
- Proficient in Microsoft Office especially PowerPoint
- Ability to take initiative and prioritize workload
- Able to maintain confidentiality & discretion
**About Medtronic**
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
**Physical Job Requirements**
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While perf
