Executive Personal Assistant

2 weeks ago

Singapore Air Liquide Full time

**Company presentation**
As a world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 75 countries with approximately 66,400 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen have been at the core of the company’s activities since its creation in 1902. Air Liquide’s ambition is to be the leader in its industry, delivering long-term performance and acting responsibly

**Entity and activity description**
Air Liquide Singapore provides innovative, responsive and customer focused services to our product range, which improves the performance of our customers while helping protect the environment.

At Air Liquide, we go beyond simply selling molecules of gases. We believe in learning our customers' businesses to provide them with true value. We ask key questions and we listen. That dialogue continues throughout our relationship with our customers as we seek to contribute ideas to help them improve their operational processes, both business and manufacturing, while improving our own business process.

We commit ourselves to understand and fulfill our customers' requirements and expectations. We shall carry out our activities in a manner which:
**Missions and Responsibilities**
Air Liquide is looking for an Executive Personal Assistant to SEA Vice President (VP) to provide efficient & timely support with high quality to SEA executives in daily work to ensure day to day smooth running of business.

Key day-to-day accountabilities include but not limited to:

- To proactively manage the calendar, schedule appointments and coordinate arrangements effectively to keep the meeting/appointment on schedule and to ensure no meeting/appointment conflicts in the daily calendar.
- Take and relay accurate and timely messages from telephone callers, follow up on those messages in the right way when necessary, as well as setting up conference calls when required.
- Communication with all internal departments on admin affairs when necessary.
- To monitor requests for work commissioned by the VP and department manager, progress chasing as required, to track that deadlines are met based on the plan.
- To provide travel bookings service, ensuring the correct and cost effective bookings are made.
- To manage and track business related bills and payments, to ensure the smooth running of daily business.
- To organize internal or external events, to ensure that all the necessary logistics arrangements required for the success of the meetings, such as meeting invitations, agenda, office facilitates, meeting papers etc.
- To handle all sensitive and confidential information and documents etc in an appropriate way.
- To coordinate VP personal matters.

**Competencies and Profile**
- Degree in Business Administration or any other relevant equivalent qualifications.
- Minimum 5 years of Personal Assistant working experience preferably in an MNC environment.
- Excellent and effective oral and written communication skills.
- Strong problem-solving skills and is a team player.
- Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail.
- Demonstrate strong PC skills including proficiency in a variety of software packages.
- Strong sense of responsibility and confidentiality with Integrity.
- Has passion for excellent work, self-motivated to work independent.
- Results-orientated and proven ability to work under pressure and to tight deadlines

Job Reference: SG00128

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