Executive Personal Assistant

24 hours ago

Singapore VANGUARD SOFTWARE PTE. LTD. Full time

**JOB SUMMARY
We are seeking a highly organized and detail-oriented **Executive Personal Assistant / Secretary **to support management. In this dynamic role, you will manage both business and personal responsibilities, ensuring smooth daily operations and seamless meeting arrangements

**JOB DUTIES**
- Manage the executive’s business and personal/family schedules, prioritizing appointments, travel arrangements, and other activities.
- Anticipate and fulfill the executive’s needs, from coordinating appointments and securing reservations to handling household logistics and personal errands.
- Oversee travel logistics with a focus on comfort and efficiency, ensuring smooth transitions between locations.
- Manage personal finances, including payments, expense reports, claims, and maintaining financial records as instructed by the executive.
- Maintain strict confidentiality and discretion regarding the executive’s personal matters, sensitive information, communications and business documents, both within and outside the organization.
- Research and source vendors, services, and products as requested by the executive.Perform any other ad-hoc tasks assigned.

**JOB REQUIREMENTS**
- At least 5 years of experience as a Personal Assistant or in a similar role, ideally supporting C-suite level management.
- Impeccable organizational skills, with the ability to manage multiple personal and professional tasks simultaneously.
- Strong communication and interpersonal skills, with a professional and discreet demeanor.
- Proficient in MS Office Suite and/or Google Workspace tools (e.g., Google Docs, Sheets), and comfortable navigating online platforms and booking systems.
- Exceptional problem-solving skills, with the ability to source solutions independently, often under time pressure.
- Tech-savvy, with experience using project management tools, communication platforms (e.g., Slack, Zoom), and social media tools.
- Crisis management skills, with the ability to handle urgent or unexpected situations calmly and efficiently.
- Thrive in a fast-paced environment with excellent time management skills.
- Quick learner, particularly in flight/itinerary planning, hotel/accommodation arrangements, and restaurant recommendations.
- Ability to work flexible hours to accommodate the executive’s global schedule.
- Willingness and flexibility to travel as required.Fluent in both English and Chinese (written and spoken) to liaise with both English and Mandarin speaking stakeholders, business partners, clients and guests.

**Bonus Skills**:

- Understanding of basic health and wellness practices to support the executive’s lifestyle.
- Familiarity with fine dining and wine to help organize events involving the executive.
- Event planning experience to help organize both corporate and personal events.
- Multi-lingual skills to navigate international settings and enhance communication with global contacts.
- Basic legal or compliance knowledge to assist with contracts, agreements, or regulatory matters.
- Build positive relationships and interfaces with internal or external stakeholders, clients, and team members effectively.

  • Executive / Personal Assistant

    5 days ago

    Singapore GGV CAPITAL PTE. LTD. Full time

    **We are looking for an experienced (5+ years) Executive/Personal Assistant to support Singapore based Managing Partner(s). The right person for the job shall be capable of providing administrative assistance to the Managing Partner(s) in both personal and professional matters. In addition, the individual is expected to support in house office matters...

  • Executive Personal Assistant

    1 week ago

    Singapore Sankalp Group Full time

    You are seeking a highly organized, reliable, and tech-savvy Executive Assistant to provide administrative support to the executive team. You should have basic knowledge of scheduling and coordinating meetings, events, and travel arrangements. This position requires proficiency with modern technology, strong organizational skills, and the ability to...

  • Executive Personal Assistant

    5 days ago

    Singapore Sankalp Group Full time

    You are seeking a highly organized, reliable, and tech-savvy Executive Assistant to provide administrative support to the executive team. You should have basic knowledge of scheduling and coordinating meetings, events, and travel arrangements. This position requires proficiency with modern technology, strong organizational skills, and the ability to...

  • Executive Personal Assistant

    4 weeks ago

    Singapore Birmingham Academy Pte Ltd Full time

    1 day ago Be among the first 25 applicants The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal...

  • Executive and Personal Assistant

    5 days ago

    Singapore RAINCO PTE. LTD. Full time

    **Overview**: **Key Responsibilities**: - Provide high-level administrative support, including managing the individual's calendar, scheduling appointments, and coordinating meetings. - Coordinate travel arrangements, including booking hotels and ground transportation. - Conduct research on various topics to support the individual's business and personal...

  • Executive Personal Assistant

    2 weeks ago

    Singapore BIRMINGHAM ACADEMY PTE. LTD. Full time

    Roles & Responsibilities The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal departments and external...

  • Personal Assistant and Admin Executive

    3 days ago

    Singapore Thye Hua Kwan Moral Charities Full time

    COMPANY DESCRIPTION Since October 2011, **Thye Hua Kwan Moral Charities (**THK**MC)** was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large. **THK**MC provides assistance to the various groups in our community through more than 60 programmes and services for the **elderly and the sick**,...

  • Personal Assistant

    6 days ago

    Singapore LETACT CLOUD PTE. LTD. Full time

    Job Title: Personal Assistant (PA) Location: Suntec Tower 3 **Salary**: S$4,000 - S$4,500 Experience Required: Minimum 2 years in a Personal Assistant or similar role **Job Description**: Key Responsibilities: **Calendar & Schedule Management**: - Coordinate and maintain the executive’s calendar, including scheduling meetings, appointments, and travel...

  • Personal Assistant to CEO

    2 weeks ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    **Job Description**: To work on a one-to-one basis to provide a multi-level personalized secretarial and administrative support to CEO **Responsibilities**: 1. Provide administrative support 4. Prepare simple PowerPoint slides 5. Take dictation 6. Maintain office filing system Requirements and Skills 1. Work experience as a Personal Assistant is an...

  • Executive Personal Assistant

    4 weeks ago

    Singapore Birmingham Academy Pte Ltd Full time

    The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal departments and external stakeholders to facilitate...