Equipment Package Manager

**Responsibilities**

Manage a team equipment vendors ensure they meet contractual obligations and deliverables.

**Pre-PO phase**
- Ensure proper follow through on equipment packages from pre-PO phase all the way until

completion as per contractual and project requirements
- Coordinate with Package Buyer to conclude the Contract/PO with Package Vendor
- Obtain from Procurement Manager the date of Petrobras Notice to Proceed.

**Execution phase**
- Review of Vendor’s document such as ITP, Quality Plan, Procedures
- Coordinate with Vendor for the spare parts list (2 yr. spare) and commissioning spares
- Attendance/leading of the pre-inspection meeting if applicable
- Coordinating with Owner’s Representative, 3rd Party Inspector, Project Team, and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
- Ensuring inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
- Coordinate with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
- Monitor and track vendor payment milestones and ensure vendor is meeting the requirements for each payment milestone.
- Coordinate and support Package Buyer and Costing Officer to manage Vendor variation/claim
- Review and verify vendors invoices. Delivery phase
- Coordinate with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing, and preservation requirements.
- Ensure delivery of the 2-yr spares within 420 days from Petrobras; notice to proceed.
- Coordinate with Package Buyer and Vendor for any guarantee/warranty matters

**Subcontracts Department**
- Coordinate with Project Team and Vendor for site support for installation, testing and commissioning
- Coordinate with Vendor for timely submission of final vendors data books and documentation

**Assignment of 3rd Party Inspectors**
- Upon receipt NOI (notice of inspection) from vendors, to arrange with approved agencies (ABSG, RINA and SGS Thomson) the required inspection visit
- Review CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager
- Monitor inspection activities and progress.
- Review and approve inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation
- Review and follow-up with NCR and punch list
- Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/comp - Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.

**Meetings**
- Discussions with vendors and/or client on technical clarification/deviation
- Discussions with vendors and/or client on ITP, Testing and Commissioning Procedures etc.
- Kick-Off meeting within 10days from date of signing of PO.
- Organize and chair alignment meeting, kick-off meeting and weekly progress meeting with

vendor. Record minutes of meetings
- Update vendor’s progress in weekly internal project meeting and external procurement

meeting
**TERMS & CONDITIONS**:
1) SUBCONTRACTOR shall provide the above professionals for SHIPYARD to perform activities during the execution of the works.

2) Professionals hired by the SUBCONTRACTOR, at the disposal of the SHIPYARD shall remain as employees of the first, and under no circumstances will have any legal ties or liabilities with the second

**Subcontracts Department**

3) SHIPYARD shall have no liability and SUBCONTRACTOR agrees to indemnify SHIPYARD from any claims, causes of action, damages or losses that may arise from any employee at the disposal of the SHIPYARD.

4) SHIPYARD shall have the prerogative to request such personnel to work in accordance with SHIPYARD workday including overtime, weekend, and holidays. Shipyard standard working hours: 0730 to 1730hrs (Mon - Thu) 0730 - 1630hrs (Fri)

5) All expenses regarding such professional shall be under SUBCONTRACTOR's responsibility, such as salary, accommodation (if any), transport to shipyard, MC, insurance, leave, taxes etc. including all legal provisions applied to the situation.

6) Work uniform and PPE for professionals, if needed, shall be provided by the SUBCONTRACTOR.

7) The Subcontractor shall provide immediate replacement (with same or better qualification of the existing personnel; strictly no increase in price regardless of any circumstances) within 30 days of the notification period and ensure all jobs with relative information are properly handed over to the new replacement party, should any of the proposed personnel leaving his/her job due to termination or resignation or absence from work for **prolonged period of time e.g. hospitalization home leave, etc.

8) The SUBCONTRACTOR shall submit a minimum two (2) CVs for the said professional for SHIPYARD review and selection. Must provide CV in two versions:
9)