Equipment Package Manager

5 days ago

Singapore PEAK OCEAN PTE. LTD. Full time

**Responsibilities**:

- Manage a team equipment vendors ensure they meet contractual obligations and deliverables.

Pre Pro Phase:

- Ensure proper follow through on equipment packages from pre-PO phase all the way until completion as per contractual and project requirements
- Coordinate with Package Buyer to conclude the Contract/PO with Package Vendor
- Obtain from Procurement Manager the date of Client Notice to Proceed.

Execution Phase:

- Review of Vendor’s document such as ITP, Quality Plan, Procedures
- Coordinate with Vendor for the spare parts list (2 yr. spare) and commissioning spares
- Coordinate with Vendor for the spare parts list (2 yr. spare) and commissioning spares
- Coordinating with Owner’s Representative, 3rd Party Inspector, Project Team, and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
- Ensuring inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
- Coordinate with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
- Monitor and track vendor payment milestones and ensure vendor is meeting the requirements for each payment milestone.
- Coordinate and support Package Buyer and Costing Officer to manage Vendor variation/claim
- Review and verify vendors invoices.

Delivery phase
- Coordinate with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing, and preservation requirements.
- Ensure delivery of the 2-yr spares within 420 days from Client; notice to proceed.
- Coordinate with Package Buyer and Vendor for any guarantee/warranty matters
- Coordinate with Project Team and Vendor for site support for installation, testing and commissioning
- Coordinate with Vendor for timely submission of final vendors data books and documentation

Assignment of 3rd Party Inspectors
- pon receipt NOI (notice of inspection) from vendors, to arrange inspection visit
- Review CV of inspectors to recommend suitable inspectors for final approval by Vendor Package Manager
- Monitor inspection activities and progress.
- Review and follow-up with NCR and punch list
- Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/com
- Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.

Meetings:

- Discussions with vendors and/or client on technical clarification/deviation
- Discussions with vendors and/or client on ITP, Testing and Commissioning Procedures etc.
- Kick-Off meeting from date of signing of PO.
- Organize and chair alignment meeting, kick-off meeting and weekly progress meeting with vendor. Record minutes of meetings
- Update vendor’s progress in weekly internal project meeting and external procurement meeting

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