
Confidential Secretary
3 days ago
**Job Responsibilities
- Provides executive secretariat support to Directors for daily operations with a high sense of responsibility, efficiency, organization and speed according to priorities
- Responsible for a variety of administrative functions requiring the highest level of accountability and confidentiality and monitor calendar of appointments and serve as a key point of contact for internal and external stakeholders
- duties include following dictated instructions, taking minutes, transcribing documents, preparing **confidential **reports, writing letters, taking phone calls, and making travel arrangements
- Research and extract information and supporting data in preparation for meetings, work projects and reports.
- Lodgement of ACRA/ IRAS / IPOS and other government related services
- Other secretarial functions including but not limited to organizing mail and correspondence, filing, managing bills and expense claims, and taking meeting minutes
- Any other miscellaneous task as assigned when necessary.
**Requirements
- At least a Diploma preferably with at least 5 of relevant working experience in supporting Directors
- High level of integrity, independent and committed with high level of initiative
- Pro-active, self-motivated, responsible, and able to work independently.
- Prioritizes and organizes tasks to manage competing demands.
- Demonstrates good time management skills.
- Self-motivated with flexible team player attitude that functions well with minimum supervision.
- Demonstrates strong interpersonal skills with other teammates
- Highly professional approach, commitment to work to the highest standards and ability to uphold and strengthen the firm's reputation and market profile.
- Able to start work within short notice is advantageous but not essential.
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