(Confidential) Secretary to Group CEO

2 weeks ago

Singapore Reeracoen Singapore Pte Ltd Full time

Our Client is a local start-up of Importer and Distributor of Asian and European wines and spirits. The role of the Secretary is to oversee all administrative, sales and marketing, financial, logistic, and most importantly operational matters in the company. You will play a crucial part in making sure all parts above are running smoothly, daily.
【 What you will be doing 】
Personal Assistant
- Assists CEO with daily administrative duties and completes a broad variety of administrative tasks
- Communicates with the general staff on CEO’s behalf and coordinates meetings and conferences both internally and externally.
- Organising events and conferences which includes booking and arranging travel, transport, and accommodation.
- Drafts reports, letters of agreement, and proposals; prepares and coordinates oral and written communication with prospect/collaborating partners.
- Supports company operations by maintaining office systems and supervising staff.
- Acting as the point of contact among employees, clients, and other external partners, both regionally and locally.
- Keeping up with office supply inventory, screening phone calls, office maintenance, and liaising with the external IT team on office technical issues.
- Prepare and compile internal and external corporate documents regionally.

HR
- Manages human resource staff by recruiting, selecting, orienting, and training employees.
- Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.
- Keeps records of benefits plan participation such as insurance, personnel transactions such as hires, promotions, performance reviews, and terminations for MOM reporting.
- Administers benefits programs such as life, health, and dental insurance, vacation, sick

leave, leave of absence, and employee assistance.
Finance
- Crafting of local, inter-co, and export price build.
- Logistics and Supply Chain
- Plan and oversee warehouses for efficiency in both operations and capacity.
- Negotiate and review supplier, freight, transportation, and other related costs to keep working costs low.
- Read and comprehend legal documents, such as contracts or import/export agreements.
- Monitoring and managing office and 3PL warehouse inventories, and forecasting sales levels

to plan for materials needed.
Sales and Marketing
- Operating as the lead point of contact for any and all matters specific to Duty-Free, S.E.A, online and major local accounts.
- Building and maintaining strong, long-lasting customer relationships.
- Plan and manage digital marketing campaigns.
- ** Requirement**:
【 What they are looking for 】
- At least 5-7 years of experience in the above job descriptions, as Secretary to GM/MD or Office Admin, preferably from a start-up or SME company
- Experience in Wine, Spirits industry is a plus
- Possess excellent working knowledge and hands-on in using Microsoft Excel, Powerpoint, and Word
- Excellent communication and negotiation skills
- Short notice or available immediately is preferred
- Entrepreneur mind who is creative and ability to think critically and rationally
- Basic E-Commerce knowledge and skills is desirable
- ** Working Hour**: 8:00 ~ 17:00
- ** Benefit**:
【 What they are offering 】
- AWS
- Variable Bonus (Solely at the discretion of the company)
- Annual Leave 14 days
- Medical Leave of 14 days
- Transportation Allowance
- Mobile Allowance

  • Executive Secretary and Personal Assistant to CEO

    1 week ago

    Singapore UIB ASIA REINSURANCE BROKERS PTE. LTD. Full time

    **Key Accountabilities/Core Competence Indicators**: - Provide full spectrum of general secretarial and administrative support to the CEO. - Management of CEO’s personal calendar and itinerary. - Scheduling of appointments, meetings and CEO’s movements (travel / vacation dates, etc), and recording these in the Master Shared Calendar. - Organisation and...

  • Personal Assistant to Group CEO

    1 week ago

    Singapore REALION GROUP PTE LTD Full time

    Job Responsibilities Manage and coordinate the Group CEO’s calendar, including scheduling meetings, appointments, and reminders. Handle travel arrangements such as flight bookings, accommodation, and transport logistics as required. Prepare, submit, and track expense claims and reimbursements for the Group CEO. Provide administrative support including the...

  • Secretary

    1 week ago

    Singapore Sembcorp Industries Full time

    **Group Company**: Waste **Designation**: Secretary **Office Location**:30 Hill Street Singapore 179360 **Position description**: Reporting to the CEO, you will provide secretarial support and oversee office admin management duties. **Primary Responsibilities**: - Provide full spectrum of secretarial and administrative support to CEO, SembWaste,...

  • Confidential Secretary

    1 week ago

    Singapore GREATWOOD HOSPITALITY PRIVATE LIMITED Full time

    **Job Responsibilities - Provides executive secretariat support to Directors for daily operations with a high sense of responsibility, efficiency, organization and speed according to priorities - Responsible for a variety of administrative functions requiring the highest level of accountability and confidentiality and monitor calendar of appointments and...

  • Secretary to The CEO

    2 weeks ago

    Singapore JOBEE PTE. LTD. Full time

    **Your future tasks** - Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. - Manage all aspects of the organization’s office services. - Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. **What we look...

  • Executive Assistant to Group CEO and Chief Investment Officer

    3 hours ago

    Singapore Private Advertiser Full time

    Executive Assistant to Group CEO and Chief Investment Officer Corporate Provide administrative and secretarial support to the CEO including business and personal. Manage complex and dynamic calendars, travel arrangements and meeting logistics. Coordinate board meetings, investment meetings and other executive sessions. Handle sensitive communications and...

  • Company Secretary

    1 week ago

    Singapore PSA International Full time

    **Purpose**: The Company Secretary leads the corporate secretariat function across the PSA Group of companies, ensuring strong governance and statutory compliance practices with international standards and regulatory expectations, and provide effective support to the Board of Directors across all jurisdictions. This role reports to the Group CEO of PSA...

  • Confidential Secretary, Audit

    4 days ago

    Singapore KPMG Singapore Full time

    Job Description We are seeking an experienced secretary to join our Audit Team. Responsibilities Managing and maintaining the partner’s calendar, scheduling appointments, meetings, and travel arrangements. Organizing and maintaining confidential files, records, and documents. Assist partner in conducting research and gathering information for reports,...

  • Executive Secretary

    1 week ago

    Singapore HSA Health Sciences Authority Full time

    As a Personal Assistant, you will provide secretarial and executive support to the Chief Executive Officer of Health Sciences Authority. This includes working closely with divisions, partners and stakeholders to manage the principal’s schedule, handling calls and correspondences, responding to public queries, preparing reports, and meeting agendas as well...

  • Executive Secretary

    2 weeks ago

    Singapore Reeracoen Singapore Pte Ltd Full time

    Our client is a technology firm, presently looking to recruit an Executive Secretary to lead the engineering team and bring the company to the next level. The incumbent will be part of the product team and will frequently communicate with overseas entities when 【 What you will be doing 】 You will be responsible for the secretarial support of the group...