HR Associate

**Position Overview**:
**Key Responsibilities**:
1. Onboarding & Offboarding
- Coordinate end-to-end onboarding process for new hires, including orientation sessions, documentation, system access and welcome packs.
- Ensure new employees have a smooth transition and are well-integrated into the company culture.
- Manage the offboarding process including system deactivation, clearance and feedback collection.
- Track onboarding/offboarding timelines and ensure proper documentation is completed

2. Training & Development
- Coordinate internal and external training programs, workshops and courses.
- Administer training requests, education bonds and monitor post-training commitments.
- Track and report training participation and outcomes.

3. Internship & University Engagement
- Build and maintain relationships with local universities and educational institutions.
- Coordinate internship programs, from recruitment to onboarding and evaluation.
- Represent the company at university job fairs, organise career talks and roadshows to promote internship and graduate opportunities
- Serve as the point of contact for student engagement and career outreach activities.

4. Employee Engagement
- Actively participate in planning and executing employee engagement events (e.g., team-building, wellness activities, celebrations).
- Be a cheerful and approachable point of contact for employee interactions and feedback.
- Support internal communication efforts that promote a positive work culture.

5. HR Systems & Administration
- Maintain and update global employee records on various HR systems to ensure consistency and accuracy
- Maintain and update HR SharePoint sites and the internal HR web portal to ensure relevance and in accordance to latest policies
- Develop and manage online forms and workflows using Microsoft Forms and other tools.
- Maintain organised records of HR initiatives and communications.
- Update vendors, insurance providers, service providers such as gym on employee information

6. HR Analytics & Reporting
- Prepare HR reports and dashboards using Excel (pivot tables, charts, VLookUp).
- Analyse workforce data to support decision-making in areas such as turnover, training effectiveness and engagement.
- Assist in tracking KPIs and preparing monthly HR metrics for management.

**Requirements**:

- Degree in Human Resource Management, Business Administration or related field.
- At least 2-3 years of experience in a similar HR role, with hands-on training coordination and HR system exposure. Fresh graduate may be considered.
- Proficiency in Microsoft Excel (e.g., formulas, pivot tables, charts) and Microsoft Forms.
- Experience managing SharePoint or similar intranet platforms.
- Excellent communication and interpersonal skills; positive, bubbly personality and a team player.
- Highly organised, detail-oriented and capable of handling multiple tasks and deadlines.
- Experience working with interns or educational institutions is a plus.

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**Disclosure of Your Personal Data - Privacy Statement**
- We will not disclose your personal data to any other parties without your consent, unless legally obligated to do so. By submitting your personal data, you agree to its transfer, storage, and processing for these purposes. Finova Group will take all reasonable measures to ensure your data is handled securely and in compliance with this Privacy Statement._

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: Up to $4,000.00 per month

**Benefits**:

- Gym membership
- Health insurance
- Parental leave
- Professional development

**Experience**:

- Human resources: 1 year (preferred)

Work Location: In person