Office Admin

**ABOUT JANIO**

Janio is a cross-border logistics platform that provides an integrated end-to-end logistics solution to merchants across Southeast Asia (SEA). At our core we operate as a smart logistics solutions provider, serving merchants and logistics partners and connecting industry players across the globe.

Through Janio, we strive to create a truly integrated network that brings together every key player to become the backbone supporting SEA’s growing e-commerce ecosystem. Looking ahead, our platform would look to incorporate elements of AI and machine learning to provide a suite of smart solutions for real-time tracking, route optimization, warehouse management and dynamic forecasting to truly become a data-intelligent platform.

**THE ROLE**

Janio is looking for an Office Admin / People Operations Associate who will be responsible for the day-to-day office and HR administration to ensure the smooth running of our offices. This person will provide administrative support to our People Team.

**OFFICE ADMINISTRATION DUTIES**:

- Oversee general office operations across all offices in the countries we operate
- Provide high quality and sustainable administrative support to all employees
- Welcome and coordinate arrival of visitors
- Develop and implement office administrative systems/procedures
- Carry out administrative activities and coordinate office administrative procedures
- Manage the front office operations including ordering all office supplies, pantry supplies and running errands
- Coordinate meetings, seminars, special projects, and all company events
- Maintain an adequate stock of office supplies
- Book flight tickets for staff travelling to other locations, and purchase travel insurance accordingly
- Record and process invoices, receipts, and payment processing
- Manages office services by organizing office operations and procedures, HR processes, controlling correspondence, reviewing, and approving supply requisitions.
- Install and configure software and hardware
- Set up accounts and workstations.
- Develop expertise to train staff on new technologies
- Maintain an internal wiki with technical or people documentation, manuals and policies

**PEOPLE ADMINISTRATOR DUTIES**:

- Organize and coordinate engagement and team programs (teambuilding, parties, training, etc.) - this is essential in line with keeping our employees highly engaged and motivated
- Assist the People team with the administration of people processes (Onboarding, Learning and Development, Engagement, Administration)
- Support recruitment team for some roles
- Plan ahead with a social media calendar for online platforms and work closely with both internal and external stakeholders to build engaging content
- Provide support in internal internet-based communication and any other duties as assigned.
- This list is not exhaustive and can evolve according to the priorities of the People Team_

**THE TEAM**

You’ll join a team where everyone is striving for constant innovation and improvement. We are an incredibly driven and supportive team. We are passionate about what we are doing and obsessed with high performance. We have a strong commitment to make Janio a great place to work at and grow with.

**THE REQUIREMENTS**
- Diploma holder with at least 1 - 2 years of office and/or HR administrative experience
- Must be fluent in English, any other language is a plus
- Excellent attention to detail and organizational skills
- Proactive and autonomous
- Microsoft Office with a focus on Word, PowerPoint and Excel. Experience working with G-suite (Google drive and systems) is a plus.
- Exceptional communication skills and able to engage people of all levels, both externally and internally

**Salary**: $2,300.00 - $3,200.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Work Location: In person