Senior Executive, Admin

2 weeks ago

Clementi, Singapore NPO Ngee Ann Polytechnic Full time

Job Description Summary
[What the role is]

This is a 11-month contract for an Senior Executive, Admin position in the School of Business & Accountancy.

**[What you will be working on]**
- Your responsibilities will include, but are not limited to, the following:
1. Student Enrolment and Course Coordination
- Coordinate new and existing student enrolment for Continuing Education & Training (CET) programmes.
- Reach out to potential students with the objective of securing enrolment.
- Liaise with teaching staff for administrative and logístical matters.
- Coordinate number of classes and allocate classrooms.
- Guide teaching staff on claims submission procedures.

2. Lecturer Support and Document Management
- Ensure module documents are submitted on time and documented.
- Prepare lists of modules and corresponding teaching staff for mapping to Politemall.

3. Surveys and Feedback Collection
- Track and remind teaching staff to ensure students’ completion of post-course surveys (e.g. STEP/TRAQOM).
- Collect and organize survey results for reporting purposes.

4. Project Tracking and Dashboard Creation
- Develop and maintain dashboards to track the progress of local and overseas projects.
- Monitor key metrics, provide performance updates, and support data-driven decision-making across projects.
- Ensure consistency in reporting across all tracked projects and communicate progress to relevant stakeholders.

5. General Administrative Support
- Assist in coordinating various activities related to adult learning initiatives, ensuring smooth operations and adherence to timelines.
- Provide any additional support as required to support adult training programmes, workshops, events and meetings.

**[What we are looking for]**

Essential pre-requisites relating to years of experience, skills, knowledge and attributes
- Strong organizational and time management skills.
- Proficiency in data analysis and dashboard creation tools (e.g., Excel, Power BI).
- Excellent communication skills.
- Ability to work independently and collaborate with cross-functional teams.

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