
Senior Executive, Admin
1 week ago
[What the role is]
This is a 1-year contract position as a Senior Executive in the School of Humanities & Social Sciences.
**[What you will be working on]**
Your responsibilities will include, but are not limited to, the following:
Course Administration
- Liaise and work closely with internal and external stakeholders to ensure the successful launch and completion of CET courses for adult learners
- Manage course planning and schedules, CET course updates on websites, course registration, admission interviews, enrolment, tracking of students’ course completion, coordinate course evaluation surveys
- Prepare admin documents, setup systems for students and trainers including coordinate set-ups in learning management systems, provide technical support for course delivery
- Oversee automation projects and process and system enhancements for office operations
- Manage all learner and course records and prepare statistical reports according to the Records Management procedures
School Admin
- Support general administrative functions of the department including counter duty and finance processes including requisition, purchasing, goods receiving and inspection, invoicing and payments
- Lead project teams/ committees to plan and organize events at the school level, e.g. networking forums, CET course previews
- Prepare regular and ad-hoc reports for internal and external stakeholders, analyse data and address queries relating to the reports
- Ensure proper records management under school admin work areas
- Manage and execute other administrative tasks assigned by the Management
**[What we are looking for]**
- Preferably with experience in a similar job role/ education & training environment
- Meticulous, strong admin skills and able to multi-task
- Good in record keeping, inventory, and document management for traceability
- Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)
- Able to work independently and as a proactive & collaborative team player
- A tenacious attitude with a growth mindset
- Familiar with data analytics
- Interest to learn new systems and embrace new office technologies and tools for higher productivity
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