Business Ops Coordinator

1 week ago

Singapore Sophos Full time

Role Summary

We are seeking a talented and highly motivated individual for this hybrid role as our Business Ops Coordinator / Executive Assistant. In this role, you will be reporting to our Managing Director for the Greater China, Southeast Asia, and Korea region.

What You Will Do
- Preparation and information gathering for Monthly and Quarterly Recognition Meetings
- Prepare, coordinate and conduct meetings/activities across the Greater China, Southeast Asia, and Korea region
- Liaise with the sales team to obtain other necessary information required for the project
- Monitor project progress and address potential issues
- Track project deliverables and ensure projects are completed within budget, schedules, and quality standards
- Track sales activities/tasks/initiatives across the Greater China, Southeast Asia, and Korea region
- May draft presentation materials for quarterly business reviews
- Assist in formulating and tracking the budget, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.
- Assist with ad hoc requests from Sales BUs/ Leaders in this region.

What You Will Bring
- 5 ~ 7 years’ experience in Business Coordination, Sales Administration, and/or Executive Administration.
- Experience with MS Office (Microsoft Outlook, Excel, and Word), SharePoint as well as SFDC.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business.
- Excellent attention to detail and possess strong organizational skills.
- Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision.
- Excellent communication skills.

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What's Great About Sophos?
- Our people - we innovate and create, all of which are accompanied by a great sense of fun and team spirit
- Employee-led diversity and inclusion networks that build community and provide education and advocacy
- Annual charity and fundraising initiatives and volunteer days for employees to support local communities
- Global employee sustainability initiatives to reduce our environmental footprint
- Global fitness and trivia competitions to keep our bodies and minds sharp
- Global wellbeing days for employees to relax and recharge
- Monthly wellbeing webinars and training to support employee health and wellbeing

Our Commitment To You

We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity. We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants that can contribute to the diversity of our team. All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation. We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.

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