Assistant Director

3 days ago


Serangoon, Singapore Jobline Resources Pte Ltd Full time

**Responsibilities**:

- Responsible for office administration duties, including maintenance of office reception, Office renovation, relocation, refurnishing, office space allocation, etc.
- Manage tenancy agreements, renewal and ongoing tenancy issues or contracts, etc.
- Manage subcontractors on maintenance, cleaning etc and coordinate services with building management and/or landlord
- Oversee the running of RFPs and RFQs on all procurement including preventive maintenance and repair works
- Project manage fit-out works, A&A works within the office including liaison with main contractor, vendors and internal stakeholders
- Provide support to internal stakeholders during major events including for Business Continuity Management initiative and audit enquiries
- Responsible for continual improvement and streamlining of work processes Corporate Admin
- Assign and manage a team of Executive Assistants supporting Senior Leaders of the Company
- Owns the Corporate Travel Policy and is responsible to review all corporate travel bookings and Travel Authorization to ensure compliance with company travel policy
- Oversee all procurement, reviewing of all Corporate Administration contracts
- Responsible for continual improvement and streamlining of work processes among team of Executive Assistants

**Requirements**:

- Diploma or Degree in Business Administration or Management.
- More than 8 years working experience as Officer Administration including office facilities management
- Understanding of basic accounting principles.
- Advanced proficiency in Microsoft Office (Word, Excel & PowerPoint)
- Able to meet deadlines and work effectively under pressure.
- Eye for details, creative, team player and self-motivated
- Possess good interpersonal and communication skills and able to work with people at all levels.



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