Project Admin

1 week ago

Serangoon, Singapore Jobline Resources Pte Ltd Full time

**Responsibilities**:

- Calendar Management - Scheduling of meeting with internal and external parties, room bookings for Directors
- Project tracking through SAP-PS. Close monitoring of project milestones, finish date, reason for pend and delay, current status and follow-up actions
- Work with project managers and/or team leads to follow-up and track on the status of various projects to facilitate monthly, quarterly & yearly reporting to Management
- Workplan tracking, reporting and follow-up actions
- Working closely with Project Management Office (PMO) on SAP-PS, Workplan and project related matters
- Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting
- Consolidation of data for Director’s approval and submission to the relevant departments
- Consolidate slides for department management meetings and sending out of slides prior to the meeting
- Assist in the planning and execution of Team event(s), on an ad-hoc basis
- Assist in the submission and obtaining of approval for the Department Welfare Fund
- Manage the Department Welfare Fund utilization
- Event Helper during corporate events e.g. Staff Conference
- Assist to follow-up on outstanding items
- Provision of administrative support and advice to the team, as required
- Travel Request arrangement and claims
- Tracking of Department assets, control devices eg ISS notebooks, secure HDDs etc
- Assist in Resource loading management/tracking

**Requirements**:

- Degree / Diploma holder with 1-2 years Admin / project admin experience
- Strong knowledge of MS Office Applications (Word, Excel, Powerpoint)
- Good communication skills and reliable team player
- Willing to learn new things and take on challenges/task proactively
- Knowledge of SharePoint and SAP will be an advantage
- Ability to adapt to a fast-changing environment

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