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Executive (Administration)

2 weeks ago

Serangoon, Singapore Paya Lebar Methodist Church Full time

Paya Lebar Methodist Church is called to be a family blessed to bless the community and the nations.

Since 1932, God has blessed and grown the church to minister in God’s power and love, and in being a safe refuge in our hurting world.

With increasing ministry opportunities and the clear call to extend God’s kingdom, we are looking to expand our staff team.

So, if you feel led by the Lord and want to be part of what God is doing in and through PLMC, we have opportunities for you to serve in.

**Employment Type: Full-Time**
**Reports To: Director, Finance, HR & Admin**

**Role Overview**:
Paya Lebar Methodist Church is seeking a skilled and detail-oriented **Executive (Administration)** who brings strong administrative capabilities, a deep respect for compliance, and a heart for serving the church community. In this role, you will ensure smooth office operations and uphold regulatory standards in alignment with PLMC’s mission and values.

**Key Responsibilities**:
**️** Regulatory & Governance Support**
- Provide strong support in compliance with the **Charities Act**, **Commissioner of Charities (COC)** requirements, and other statutory obligations
- Assist in preparing and submitting reports to regulatory authorities (e.g. Charity Portal)
- Work alongside the Governance Committee on internal controls, risk management, and audit follow-ups

**Records & Information Management**
- Support the implementation and maintenance of a **Records Management System**:

- Maintain accurate and secure filing of documents, including meeting papers, reports, and member/volunteer data
- Assist in upholding **PDPA** compliance in data handling and record storage

**Document Preparation & Reporting**
- Assist in compiling and distributing materials for **executive committee meetings**, **annual reports**, and **audited financials**:

- Ensure proper documentation practices for both internal and external communication

**️** Office Administration & Operations**
- Oversee **day-to-day office operations**, including inventory, supplies, mail, and scheduling
- Manage correspondence and filing systems to ensure smooth office workflow
- Provide consistent support to the team and other staff as needed especially for church-wide and church office events
- Assist with general administrative tasks
- Demonstrate a cooperative spirit and willingness to serve the church community
- Any other role, responsibilities and duties as required and assigned by the Director and Pastor-In-Charge

***Requirements Qualifications and Skills**:

- Diploma or bachelor’s degree in business administration or a related field
- 2-4 years of relevant administrative or compliance experience, preferably in a church or non-profit setting
- Strong knowledge of Singapore’s regulatory frameworks (COC, PDPA, charity governance)
- Excellent organisational skills and attention to detail
- Strong communication skills (both written and verbal)
- High integrity and discretion in handling confidential information

***Preferred Requirements**:

- Experience working in a Christian church context in Singapore
- Training or certification in PDPA compliance or governance
- Willingness to work occasional evenings or weekends for church meetings/events

***HOW TO APPLY**: