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Supervisor, Sea Freight Export, Singapore
3 weeks ago
Job Req Number: 55677
Time Type: Full Time
**Purpose of Position**
Supervise the operational units in operational function of Seafreight Export with a hands-on approach, and achieve departmental efficiency regarding quality and productivity
**Key Tasks**
Summary of the main tasks of the role.
- Supervise the entire Sea Ocean Export Team that manage incoming shipment & other related correspondences.
- Maintain up-to-date knowledge of any policy or regulation from local authority and the freight forwarding industry
- Liaise and co-ordinate with Commercial team to meet and exceed customer requirements especially business onboarding.
- Support the team in all aspects of their job requirements.
- Monitor and ensure the accuracy of operational & billing KPI.
- Liaise and report to Export Manager, Procurement/ Ocean and Customs departments, overseas offices and carriers on all operational irregularities (damages, shortages, surplus, misrouted cargo)
- Follow up cargo and insurance claims with customs/surveyors and other DSV Houses on damaged or missing cargo
- Adhere to incident handling & claims and credit control procedures
- Ensure and monitor that bill-back invoices are sent and followed up in a timely manner to overseas offices
- Escalate job processing impediments to respective Section Manager for Export Seafreight activities
- Ensure all customer SOPs are followed and department adheres to standard processes, and recommend new and improved methods to enhance the service level
- Ensure all security requirements and procedures and all Hazardous Material requirements and procedures are met and adhered to
- Create and maintain an environment that promotes positive 2-way communication within the section and fosters teamwork
- Lead motivate and train team leads to empower individuals to meet performance expectations. This includes initial training and specific follow-up training needs as well as on-going communication regarding products, procedures, policies, in-house IT systems and Service Guidelines
- Maintain accountability and accuracy for meeting the deadlines for monthly reports
- Control Cheque and cash requisites for charges payments, such as freight collect and terminal fees in a cost-efficient and effective manner to optimize cashflow
- Answer, investigate, resolve and monitor all billing issues and invoicing inquiries; timely escalation of problems to the Section Manager for Seafreight Export for if necessary.
- Any other reports or analysis required by Finance/Management, ie. Negative Closing
- Liaise with Finance to manage all day-to-day financial transaction involving cheques or cash transaction for carriers, consolidated shipments & endorsement fees, and Staff operating expenses
- Assess CW1 activities closures for exceptions cases.
- Ensure that the team achieved target set for files billing and closing
- Promote, always present and adhere to DSV’s professionalism and policies
- Any other job-related tasks as assigned by the superior.
- Adherence to the Code of Conduct policy of the DSV Group
**Competencies**
Competencies are the skills, knowledge and on the job abilities required to carry out the job proficiently.
[Competencies - Leadership]
- Organizational skills (prioritize, plan, assign and control)
- Analysis and problem solving
[Competencies - Business]
- Customer service
- Business Management
- Network & Relationship building
- Teamwork
- Communication & Interpersonal skills
[Competencies - Personal)
- Customer service
- Initiative
- Teamwork
- Flexibility
- Able to work in a diverse environment and cultures
- Network & Relationship building
- Communication & Interpersonal skills
**DSV - Global transport and logistics**
DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services - as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.
