General Administrative Assistant

2 days ago

Singapore LIQUiDITY Group Full time

General Administrative Assistant

**Description**

**Description**

Liquidity Group is the largest tech-enhanced financial asset management firm in the world. With $2.5B AUM across funds focused on North America, Asia-Pacific, Europe, and the Middle East, Liquidity Group operates globally with offices in Tel-Aviv, Abu Dhabi, New York, London and Singapore.

The firm's patented machine learning and decision science technology enables it to deploy more capital through more deals faster than any firm in capital markets history, establishing it as the fastest-growing provider of non-dilutive and equity financing to mid-market and late-stage companies. Liquidity Group is backed by leading global financial institutions including Japan's largest bank, MUFG, Spark Capital, and Apollo Asset Management.

Liquidity Group offers a dynamic and fast-paced work environment. With an open-door policy and a commitment to high standards, the company is growing rapidly and seeks team members who aspire to grow alongside it.

**About the role**
- Be responsible for all administrative and operational best practices for the Company
- Coordinate meetings and calendars, maintaining schedules for management and others as needed
- Provide general administrative support
- Serve at the office reception, welcoming as well as hosting guests and visitors
- Coordinate travel and submit expenses
- Provide general support to employees, visitors, and suppliers.
- Efficiently manage office supplies and expenses, including stationary, office pantry, printing supplies, and monitoring costs against budget

**Responsibilities**
- Provide administrative support to ensure efficient operation of office.
- Answer phone calls, schedules meetings and supports visitors.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
- Prioritize inquiries and requests in close coordination with Senior Staff
- Manage calendars in coordination with top global stakeholders for committee meetings.
- Handle all business-related issues for, and oversee special projects as assigned by CEO and/or Head of Operations.
- Solve any issues real time.
- Build working relationships with key stakeholders and their relevant staff.
- Make travel arrangements for staff including flights, hotels.
- Maintain inventory supplies.
- Check and record payments including vendor invoices and employee reimbursements.
- Prepare and manage the payments cycle for outsourced vendors and recruitment companies.

**Qualifications**:

- 5 years+ of administrative assistant experience
- Excellent verbal and written communication skills in English
- Able to multi-task, self-motivated, meticulous and organized
- Outstanding organizational and time management skills
- Positive and proactive attitude with excellent communication and interpersonal skills
- Good Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Desire to work in a global, multi-cultured and dynamic environment
- Very good communication Skills
- Written and verbal
- Microsoft Office Skills
- Managing Processes
- Analyzing Information
- Problem Solving
- Communication skills

**Important to Note**

**Preference**:

- Speaks Hebrew

Job ID 14.15B

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