Document Controller
2 weeks ago
**Role Purpose**
To manage all documentation flow of the engineering, project management and construction staff in order to ensure documents is controlled within Company standards and common engineering practices. And ensures that administrative tasks are performed diligently and projects meet quality standards.
**Job description**:
- Administer transmittal documents, number control, updates and maintenance of electronically stored and hard copy of project documentation.
- Ensure timely submission and distribution of controlled copies of latest approved documents and drawings to appropriate parties (clients and internal stakeholders).
- Ensures that all documents are well checked and submitted on time prior to the documents due date.
- Ensures that all documents have no errors in filenames, revisions, submissions, etc. before submitting to recipient department/party to avoid confusion.
- Ensures that controlled copies of latest approved documents and drawings are notified to concerned staff, contractors and suppliers as applicable.
- Develops and maintains the project department document control register/log sheet.
- Records and files all documentation between the projects department, contractors, suppliers and independent construction control consultants.
- Maintains updated records of all approved documents and drawings in the document archive and file server with easy traceability.
- Maintains the files and control logs as required by the project procedures.
- Provide administrative support to site personnel on site-related documentation and record management.
- Manage client-specific contract documentation and provide counsel for maintaining the quality of documents.
- Liaise between company and subcontractors on project activities.
- Schedule and organize regular meeting and recording decisions (e.g. assigned tasks and next steps).
- Coordinate various activities among project stakeholders including clients, supervisors, project staff and main office.
- Manage and maintain site inventories and pantry supplies.
- Organize and assists in site events.
- Oversee and coordinate administrative procedures at site and ensure staff compliance to site rules.
- Set up and assist in preparation of handover documentation/dossier to client.
- Perform ad-hoc duties as deemed necessary.
**Requirements**:
- Minimum 2 years’ relevant administrative experience, preferably in Construction/Civil industry.
- Based in site office.
- N/O'levels or NITEC or other relevant qualifications.
- Proficient in English in writing and good communication and collaboration skill to coordinate with team members and external parties.
- Proficient in MS Office such as MS Word, MS Excel, MS Powerpoint and MS Outlook.
- Able to work independently and is meticulous in monitoring and controlling project documents.
- Good time management and organization skills.
- Able to work under pressure and have team spirit.
- Be fully vaccinated and maintain the status of being fully vaccinated against Covid-19 as our company is in the construction sector unless they are medically ineligible for both MRA & non-MRA vaccines.
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