Bid Executive/senior Bid Executive

2 weeks ago

Singapore SAA Architects Pte Ltd Full time

A career at SAA gives you the opportunity to be part of a team that makes a real difference to people’s lives; creating places and spaces that form meaningful experiences in the way people connect with their communities.

From the moment of ideation to the exhilaration of creation, you will be amongst passionate and talented colleagues from around the globe, working together to make a mark in the evolution of our urban societies.

At SAA, we continually strive to enrich the greatest endeavour of all - human life - the quality of which all good designs are benchmarked against. And in this endeavour, we share with you the opportunity to give true meaning to the work that sustains it.

SAA. Building Dreams, Enriching Lives.

Your Responsibilities

1. Coordination of Bid & Tender Processes
- Collaborate with Sector Leads to verify Go/No-Go decisions for pursuits and ensure pursuits are recorded and updated in CRM systems.
- Coordinate with regional bid teams to manage timelines, deliverables, and inputs for bids and tenders.
- Track progress and ensure submission deadlines are met with high-quality proposals.

2. Proposal Strategy & Submission
- Support the development of bid strategies including scoping, fee structuring, and team composition.
- Compile and format bid documents, ensuring compliance with RFP requirements and brand standards.
- Liaise with sector, design, and project leads to gather content and confirm technical details.

3. Documentation & Record Keeping
- Create and maintain organised bid folders with full documentation from initial pursuit to final contract.
- Ensure accurate version control and secure filing of all submitted materials.

4. Cross-functional Support & Communication
- Serve as the central point of contact for all bid-related communication between internal stakeholders and external partners.
- Provide support for government-led tenders, including interpreting tender documents, coordinating inputs, and understanding risks and obligations.
- Assist in identifying suitable projects for pursuit through research and coordination with the Business Development team.

Pre-requisites and Preferred Qualifications
- Diploma in Business, Communications, Architecture, Engineering, or related field.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign.
- Experience with CRM and document management systems eg Airtable, Power BI is an advantage.
- Excellent organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and ability to work under pressure.
- Proactive, solution-oriented mindset.
- Team player with a collaborative spirit.
- Comfortable working in a dynamic, deadline-driven environment.

Real Impact, Made Together

SAA is a member of the Surbana Jurong (SJ) Group, a diverse and collaborative collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.

As one of SJ’s 10 member companies, SAA is part of a global network of professionals in more than 120 offices in over 40 countries.

Submit Your Application

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