Bid Executive/Senior Bid Executive

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Bid Executive/Senior Bid Executive
role at
SJ Group
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Join to apply for the
Bid Executive/Senior Bid Executive
role at
SJ Group
Collaborate with Sector Leads to verify Go/No-Go decisions for pursuits and ensure pursuits are recorded and updated in CRM systems.
Coordinate with regional bid teams to manage timelines, deliverables, and inputs for bids and tenders.
Track progress and ensure submission deadlines are met with high-quality proposals.
Support the development of bid strategies including scoping, fee structuring, and team composition.
Compile and format bid documents, ensuring compliance with RFP requirements and brand standards.
Liaise with sector, design, and project leads to gather content and confirm technical details.
Documentation & Record Keeping
Create and maintain organised bid folders with full documentation from initial pursuit to final contract.
Ensure accurate version control and secure filing of all submitted materials.
Cross-functional Support & Communication
Serve as the central point of contact for all bid-related communication between internal stakeholders and external partners.
Provide support for government-led tenders, including interpreting tender documents, coordinating inputs, and understanding risks and obligations.
Assist in identifying suitable projects for pursuit through research and coordination with the Business Development team.
Your Responsibilities
Coordination of Bid & Tender Processes
Collaborate with Sector Leads to verify Go/No-Go decisions for pursuits and ensure pursuits are recorded and updated in CRM systems.
Coordinate with regional bid teams to manage timelines, deliverables, and inputs for bids and tenders.
Track progress and ensure submission deadlines are met with high-quality proposals.
Proposal Strategy & Submission
Support the development of bid strategies including scoping, fee structuring, and team composition.
Compile and format bid documents, ensuring compliance with RFP requirements and brand standards.
Liaise with sector, design, and project leads to gather content and confirm technical details.
Documentation & Record Keeping
Create and maintain organised bid folders with full documentation from initial pursuit to final contract.
Ensure accurate version control and secure filing of all submitted materials.
Cross-functional Support & Communication
Serve as the central point of contact for all bid-related communication between internal stakeholders and external partners.
Provide support for government-led tenders, including interpreting tender documents, coordinating inputs, and understanding risks and obligations.
Assist in identifying suitable projects for pursuit through research and coordination with the Business Development team.
Pre-requisites And Preferred Qualifications
Diploma in Business, Communications, Architecture, Engineering, or related field.
Minimum 5 years of experience in bid coordination, proposals, or tendering roles—preferably in the architecture, engineering, or construction industry. Candidates with more experience will be considered for a senior role.
Strong written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign.
Experience with CRM and document management systems eg Airtable, Power BI is an advantage.
Excellent organisational and time management skills, with the ability to manage multiple priorities and deadlines.
Strong attention to detail and ability to work under pressure.
Proactive, solution-oriented mindset.
Team player with a collaborative spirit.
Comfortable working in a dynamic, deadline-driven environment.
Real Impact, Made Together
SAA is a member of the Surbana Jurong (SJ) Group, a diverse and collaborative collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.
As one of SJ’s 10 member companies, SAA is part of a global network of professionals in more than 120 offices in over 40 countries.
Submit Your Application
Please submit your application to our Career Portal at:
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world Seniority level
Seniority level Mid-Senior level
Employment type
Employment type Full-time
Job function
Job function Sales and Business Development
Industries Architecture and Planning
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