Personal / Executive Assistant

7 days ago

Singapore Prospect Consulting Services Pte Ltd Full time

Corporate & Executive Support
- Manage the CEO’s calendar, appointments, and meetings, ensuring seamless scheduling and prioritization.
- Coordinate travel arrangements (flights, accommodations, visas, itineraries, etc.) for business trips.
- Prepare presentations, reports, and meeting briefs for executive meetings.
- Attend key meetings, take minutes, and follow up on action items.
- Liaise with internal departments, board members, and external stakeholders.
- Handle confidential documents and sensitive business information with discretion.
- Assist in event planning, corporate engagements, and networking opportunities.
- Conduct market research or background research as needed for business decisions.

Personal & Family Affairs Management
- Manage personal appointments, schedules, and travel for the CEO and their family.
- Oversee household staff coordination (e.g., drivers, housekeepers, nannies) as needed.
- Handle personal shopping, gift arrangements, and reservations for family/social events.
- Assist with financial management, such as tracking personal expenses and payments.
- Support in property management, including liaising with vendors and service providers.
- Plan and coordinate private events, vacations, and family gatherings.

**Requirements**:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite executives.
- Strong organizational and time management skills with the ability to multitask.
- Excellent verbal and written communication skills.
- High level of discretion and professionalism in handling confidential matters.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
- Ability to work independently, take initiative, and make sound decisions.
- Strong problem-solving skills and adaptability in fast-paced environments.
- Willingness to be available outside of traditional office hours when needed.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: $4,000.00 - $6,000.00 per month

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Work Location: In person

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