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Personal / Executive Assistant

3 weeks ago

Singapore GET OUT PTE. LTD. Full time

Job Title: Executive/Personal Assistant to Managing Director

**Company: GetOut Events
GetOut Events, a dynamic and fast-growing event management company, is looking for an experienced, proactive, and detail-oriented Executive/Personal Assistant. You will provide comprehensive administrative support to our Managing Director, including the organization and execution of numerous tasks to ensure the smooth operation of our business.

**Key Responsibilities:
1. **Calendar and Schedule Management**:Maintain the Managing Director's calendar and ensure all appointments, meetings, and events are correctly scheduled and prioritized. Arrange and prepare for meetings, including creating agendas, booking venues, and coordinating with attendees.

2. **Follow-up and Monitoring Tasks**:Diligently follow up on tasks that require monitoring, ensuring that all projects are moving forward and deadlines are met.

3. **Delegation and Oversight**:Delegate tasks to team members and monitor progress. Keep the Managing Director informed on the status of delegated tasks and escalate any issues as needed.

4. **Event Planning Support**:Assist in creating event decks and budgets, liaising with vendors, coordinating logistics, and overseeing event execution (MD's Key Client Accounts ONLY).

6. **Document Preparation**:Draft letters, reports, and other documents as required, ensuring accuracy and adherence to company standards.

7. **Confidentiality**:Handle sensitive information in a confidential and discreet manner at all times.

**Additional responsibilities may include **Travel arrangements, expense reports, research, and providing personal assistance as needed.

**Required Skills & Qualifications:
1. **Driving License**:Class 3 license is mandatory (min. 5 years of driving experience).

2. **Education**:Bachelor's degree in a relevant field is preferred.

3. **Experience**:Proven experience as an executive assistant or in a similar role.

4. **Attention to Detail**:High level of accuracy and attention to detail in all areas of work.

5. **Pressure Handling**:Ability to thrive in a high-pressure environment, handling multiple tasks and meeting strict deadlines.

6. **Communication**:Excellent verbal and written communication skills.

7. **Tech Savvy**:Proficiency in Gsuite products and familiarity with other productivity software.

GetOut Events is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.