Operations Administration Manager

7 days ago


Singapore VTQ85 TRANSPORT PTE. LTD. Full time

The Logistics Administration Manager is responsible for overseeing the administrative functions within the operations team, ensuring the smooth execution of logistics processes and compliance with regulatory and organizational standards.

This role plays a key part in coordinating documentation, managing logistics support staff, and driving process improvements to enhance efficiency and service delivery.

**Logistics & Supply Chain Coordination**

Manage inbound and outbound logistics activities to ensure timely and accurate delivery of goods.

Coordinate with suppliers, freight forwarders, and internal departments to streamline logistics operations.

Monitor shipment progress and proactively address delays or issues.

**2. Administrative Oversight**

Supervise the preparation and accuracy of shipping documents (e.g., bill of lading, invoices, customs declarations).

Maintain up-to-date records of inventory, orders, and delivery schedules.

Ensure compliance with internal SOPs and external regulatory requirements.

**3. Team Leadership**

Lead and develop a team of logistics administrators and dispatch coordinators.

Allocate resources effectively across shifts and projects.

Conduct training and performance reviews to maintain high operational standards.

**4. Process Improvement**

Analyze logistics data to identify inefficiencies and recommend improvements.

Implement process enhancements to improve accuracy, speed, and cost-effectiveness.

Collaborate with cross-functional teams to align logistics processes with business goals.

**5. Stakeholder Communication**

Provide regular updates to internal stakeholders on delivery timelines and logistics performance.

Resolve escalated delivery issues and maintain strong relationships with vendors and clients.

Support audits and reporting requirements related to logistics and compliance.



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