HR & Admin Executive

2 weeks ago

Geylang, Singapore Starlight Jewellery Pte Ltd Full time

**Administrative**
- Provide a wide range of administrative support tasks, including but not limited to managing calendars, scheduling meetings, handling correspondence, and maintaining filing systems.
- Maintain and update databases, records, and documents, ensuring accuracy and confidentiality.
- Prepare, edit, and proofread various documents, reports, and presentations.
- Maintain office supplies, equipment, and ensure the workplace was organized and clean.
- Coordinate travel and accommodation arrangements for team members when necessary.
- Assist in the organization of meetings and events, including preparing meeting agendas, taking minutes, and arranging logistics.
- Handle the service and maintenance of office equipment, as well as serving as the primary point of contact for liaising with vendors and suppliers for repairs and maintenance.

**Recruitment & Selection**:

- Recruits, interviews, hires, and trains new staff
- Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
- Understands and executes the organizations' human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
- Creates and implement effective on-boarding plans.

**Performance Management**
- Assists in performance management processes - provides constructive and timely performance evaluations.
- Conducts quarterly and yearly employment review and KPIs accordingly.
- Supports the management of disciplinary and grievance issues - handles discipline and termination of employees in accordance with company policy.

**Industrial Relations**:

- Maintains employee records (attendance, EEO data etc.) according to policy and legal requirements.
- Reviews employment and working conditions to ensure legal compliance.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law

**Compensation & Benefits**:

- Payroll management
- Analyses trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains talent.
- Rewards management & personal wellbeing of employees
- Performs other duties as assigned.

**JOB REQUIREMENTS**:

- Minimum 2 to 3 years’ experience as HR officer, administrator, or other HR position
- Knowledge of HR functions (pay & benefits, recruitment etc.)
- Understanding of labour laws (Employment Act) and disciplinary procedures
- Proficient in MS Office; knowledge of HRMS is a plus.
- Outstanding organizational and time-management abilities
- Excellent verbal and written communication skills
- Excellent interpersonal, negotiation, and conflict resolution skills
- Excellent organizational skills and attention to detail
- Problem-solving and decision-making aptitude
- Strong ethics and reliability - ability to act with integrity, professionalism, and confidentiality.
- BSc/BA in business administration, social studies, or relevant field; further training will be a plus.
- Ability to prioritize tasks and to delegate them when appropriate.

**Job Types**: Full-time, Permanent

**Salary**: $2,800.00 - $3,200.00 per month

**Benefits**:

- Employee discount

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

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