Finance & Admin Executive

1 week ago

Singapore SUN-DAC Full time

**Core Function:
The Finance and Admin Executive will be responsible to provide support for the administrative functions in the daily operating of the head office and day activity centre in Upper Thomson.

**Core Responsibilities**:

- To provide administrative & accounts related support to the Finance and Admin Manager.
- Maintains a proper filing system for correspondences and other documents.
- Assists with product and service procurement processes for example, call for and summarise quotations.
- Oversees the inventory and maintenance of office equipment.
- Assists with office events.
- Assists in preparing payment vouchers, official receipts and tax-exempt receipts.
- Assists in keeping track of monthly expenditure.
- Data entry into accounting software.
- Perform accounts payable function such as checking the validity of invoice, processing payment, sending of remittance advise and documentation.
- Perform any account receivable function (if any).
- Perform reconciliation of accounts including donation received versus Donation Management Systems’ record.
- Update Admin regarding client fee received via bank transfer.
- Maintain client fee register for monthly bank deposit (UT).
- Assist in any documentation needed for grant claims or audit.
- Assists with any tasks that may be assigned by the Finance and Admin Manager and the Executive Director.

**Core Competencies**:

- **Passion for the Mission**:

- Our staff is focused on and dedicated to meeting the expectations of internal and external stakeholders.
- **Teamwork **- All volunteers and employees are valuable members of SUN-DAC and contribute to the overall success of SUN-DAC. We collaborate and communicate openly and honestly to solve problems, respect each other, learn from one another, grow in our respective roles and contribute to strong morale throughout the organization.
- **Domain Knowledge and Technical Skills**:

- Our staff is committed to possessing the skills needed to best perform in his/her position. As needs and resources change, staff will seek and engage in learning opportunities to improve their skills and strengths.

**Core Job Specific Competencies**:

- **Competent with the use of Microsoft Office**:

- **Organised and systematic**:

- **Action Orientation **- works hard and maintains high energy; seizes opportunity
- **Time Management **- uses time effectively and efficiently; can attend to a broad range of activities

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