People Operations Generalist

**We are looking for a highly organized and proactive People Operations Generalist to manage and oversee the day-to-day HR and office administration operations of our Singapore office. In this pivotal role, the People Operations Generalist will play a crucial part in cultivating a positive and productive workplace, ensuring that People Operations functions are handled smoothly, efficiently, and with the highest level of organisation to maintain a seamless work environment.**

**_ Office _**_Support_**
- Oversee daily administrative tasks, including support for finance, procurement, and IT operations.
- Provide meeting scheduling support for the Leadership Team and Project Leads in Singapore.
- Arrange and coordinate internal/external meetings, booking meeting rooms or venues, setting up conferencing equipment, and organising catering needs.
- Manage facility-related tasks such as office space identification, lease and asset management, and general office organisation.
- Coordinate contracts, price negotiations, and service quality with office vendors and service providers.
- Oversee procurement and management of office supplies, pantry items, assets, inventories, and office equipment maintenance.
- Monitor office expenses, manage the office budget allocations, and prepare expense reports, ensuring accurate record-keeping in collaboration with finance.
- Plan and organise internal events, including team-building activities, company meetings, training sessions, and office celebrations.
- Handle mail management and office letterbox responsibilities.

**_ Travel Arrangements_**
- Coordinate and manage travel logistics for all staff, including booking flights, accommodations, transportation, and coordinating travel itineraries while adhering to company travel policies.

**_ IT _**_Support_**
- Partner with IT operations team to ensure the smooth operation of office technology, including computers, printers, and video conferencing equipment (e.g., owl-cam).

**HR Support**
- Manage a full spectrum of HR operations, including but not limited to recruitment, onboarding and offboarding, training and development coordination, employee relation, staff welfare programs and company events.
- Maintain accurate HR databases and update employee records
- Participate in and help drive HR initiatives and projects aligned with business objectives.
- Assist with other ad-hoc projects or duties as needed.

**Requisitions / Qualifications**:

- **Education: Bachelor’s degree in Business Administration, Office Management, Human Resources, or a related field is preferred.**
- **Experience: 3-5 years of experience in HR and office administration.**
- **Skills**:
- **Strong organizational and multitasking skills in a fast-paced environment.**- **Proficiency in office management software (Microsoft Office Suite, Google Workspace, etc.).**- **Excellent written and verbal communication skills.**- **Strong ability to manage relationships with both internal & external stakeholders, including vendors and service providers.**
- **Personal Attributes**:
- **A proactive problem-solver who can work independently, anticipate needs, and manage multiple tasks effectively.**- **Strong interpersonal skills for engaging with staff and external relationships effectively.**

**About Us**:
AICADIUM is a global technology company striving to provide AI solutions across multiple industries, by leveraging a common machine learning platform to deliver AI as a Service

**Team**

Join a growing team of data scientists, machine learning and software engineers in an agile development environment. Work together with some of the best in the field to tackle challenging projects and operationalise the solutions you develop across a variety of industries and use cases.

**Culture**

We work in a casual and collaborative startup environment. Every member of the team plays a key role in shaping the solutions we develop and creating positive business value for the companies we work with.