Commercial Department Administrator, Asia

2 weeks ago

Singapore AAPC SINGAPORE PTE. LTD. Full time

**WHAT YOU WILL BE DOING:
**Job Purpose
This position is responsible for providing administrative support to the Asia Commercial Sales, Marketing, Distribution and Loyalty (SMDL) team including Sales, Marketing, Distribution, Digital, Loyalty, Guest Experience and Communications.

He/ she will assist in driving seamless efficiencies across multiple domains and creating synergy between departments.

**Primary Responsibilities**:

- **Departmental Purchase Order Managemen**
- Manage the commercial team’s purchase orders such as creation, distribution and invoicing
- Monitor and track all commercial team costs and expenses
- Manage and update all Asia purchase orders and invoices
- **Administrative Duties**
- Provide support to the commercial team in special projects, such as preparing presentations, coordinating events/ webinars, conducting research, etc.
- Organize and coordinate Sales, Marketing, Distribution and Loyalty (SMDL)-related meetings including preparing of agenda, minutes taking and ensuring that all projects, actions and outcomes are communicated and followed up
- Travel arrangements (i.e. air tickets, accommodation, visa, etc.) for the Commercial executive leadership team
- Ensure that all database and records (contacts distribution list, SOP, etc.) are maintained and updated in a timely manner
- Manage and distribute communications (memos and announcements) to hotels and relevant stakeholders

**YOUR EXPERIENCE AND SKILLS INCLUDE**:

- Minimum 3 years of relevant experience, preferably in hospitality industry
- Strong working knowledge of MS Office suite
- Strong interpersonal and communication skills
- Meticulous with an eye for details
- Collaborative and service-oriented
- Ability to work independently and in a team
- Ability to embrace and respond effectively to changes in a fast-paced environment

**WHAT IS IN IT FOR YOU**:

- Based at either Accor Singapore, Bangkok or Jakarta Office
- Reports to Commercial Project Manager, Middle East, Africa and Asia Pacific, Premium, Midscale and Economy
- Competitive employee benefits
- ALL Heartist card offering discounted rate at Accor Hotels worldwide
- Be a part of a global hospitality community with mobility opportunities

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