Trainee, Human Resources

Requisition ID: 190000

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose
- Contributes to the overall success of the Human Resources (HR) in Singapore ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted follow governing regulations, internal policies and procedures.
- The incumbent is part of the HR Shared Services team and works closely with the HR department and key support functions, contributes to their success in achieving business objectives by building and maintaining a capable workforce that will be committed to delivering Bank’s strategies and promoting Scotiabank as an employer of choice.

Accountabilities
- Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions
- Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk
- Champions a high-performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team

HR Operations & Payroll Support
1. Pre-employment Checks and Onboarding
- Support HR Ops team in ensuring pre-employment background checks are completed in line with the Bank’s regulatory standards.
- Support HR Ops team in ensuring onboarding process is completed promptly. Detailed checking and follow up on new hire’s documents and escalate concerns to HR Ops team
- Work closely with new hires, HR ops team and payroll team on creation or updating of new hire’s profiles in HR systems.

2. HR Administration and record keeping
- Assist in audit requirements to ensure that all required employee documentation is collected, maintained and any discrepancies/alerts are followed up
- Draft promotion, salary increment and any other letters
- Process invoices received; assign cost centre, send to HR manager for approval and send to Payment team
- Respond to queries from employees on HR related matters in case management system
- Collate and summarize employee movement (new hire/transferee, promotees, resignees etc) on monthly basis

3. Offboarding
- Assist HR Ops team on preparing of offboarding letters
- Liaise with IT team on IT properties to be returned by leavers
- Liaise with leaver on the items to be returned and documents to be completed (if applicable)
- Liaise with leaver’s line manager to complete the exit interview questionnaire (manager's section)

4. HR Reporting and Ad-Hoc Projects
- Assist in monthly reports: Monthly Headcount Report
- Participate in any HR projects assigned

5. Payroll support
- Assist payroll team on all payroll related issues and payments

6. Supports Center of Excellence (COE) team if required.

Education / Experience / Other Information
- Preferred: University degree from a recognized institution
- Professional human resources designation or equivalent work experience
- Fresh graduate or with at least 1 year of Human Resources relevant work experiences in HR shared services, preferably in the banking industry
- Fast learner and keen eye for detail
- Understanding of HR labour laws, policies and practices will be advantages
- Good interpersonal skills and must possess well-developed written and oral communication skills
- to effectively deal with employees’ queries
- Demonstrates flexibility and good organizational skills to effectively deal with multiple demands and changing priorities

Location(s): Singapore : Singapore : Singapore

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.