Subcontracts Adminstrator Lead

Austal shall abide by the requirements of 41 CFR -- 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.

REPORTS TO: Subcontracts Manager

SUPERVISES: Subcontract Administrators, Expeditors, and Interns

DUTIES / RESPONSIBILITIES: The Subcontract Lead Implements and Manages activities related to the procurement of all procurement including New Construction and Post Delivery Support materials and services, and directs the activities of Subcontract Administrators and Expeditors for New Construction and Post Delivery Support to maximize effectiveness, compliance, and management of those sourcing functions.

This position will:
Quoting and negotiating (when applicable) and issuing purchase orders up to

authorized limits for raw materials, parts, subassemblies, finished goods, MRO

materials, equipment, tooling, supplies and/or services from suppliers via purchase requisitions or MRP messages.

Complex Market Research; Supplier Sourcing; Complex Financial Analysis; Supplier Assessments; Interpret drawings/specifications/SOW

Working as a supervisor, managing and providing guidance and oversite to team members

Following up with requestors and end users regarding purchase order due dates

and status when inquiries are made.

Following traffic and logistics guidelines and minimizing the use of expedited

shipping services where/when possible.

Skillfully balancing the price, delivery, quality, service and value tradeoffs and

rationalizing the supply base on the given buying desk.

Following all supply chain policies, procedures, guidelines and instructions including

those regarding the procurement of materials and particularly the ability to keep

confidential information regarding all purchasing or commodity strategies

confidential (and in some cases, within the supply chain function exclusively).

Running and maintaining the buying desk’s purchase requisition or MRP open

order, expedite, de-expedite, and past due reports.

Working in cooperation with material planning, production planning and logistics to reduce part inventory, obsolete and slow moving materials and handle schedule changes.

Striving to increase understanding of the services, material and manufacturing

processes associated with the assigned buying desk.

Providing assistance to related departments when applicable to the assigned buying desk (e.g., supplier invoice discrepancies with Accounting, non-conforming material and supplier root cause and corrective actions with Quality, etc.).

Representing the supplier inside Austal.

Maintaining close communication with supplier account and customer service

personnel, and management levels if necessary, so as to minimize risk due to

supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders

Conducting supplier site audits and investigations.

Creating and tracking supplier metrics and advising suppliers of their performance.

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Revised 11/3/2020

Creating and tracking Buyer metrics for those in their supervisory organization

Maintaining professional relationships with suppliers on the assigned buying desk

even in difficult times.

Knowing when to escalate issues to, or ask for help from, the next level of

management in the Supply Chain function.

Gathering information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of

suppliers on the assigned buying desk when required.

Conducting business in accordance with Austal policies, procedures and business ethics guidelines.

Providing input to, and report outs on, commodity strategies and related projects.

Reviewing statements of work when required.

Maintaining the Buyer scorecard for the assigned buying desk to assist with cost

savings/cost avoidance reporting.

Purchasing in both MRP and project/purchase requisition oriented type

environments under Contractor Purchasing System Review guidelines.

Supervising lower or higher level Buyers

Working under pressure and in some cases, tight deadlines.

Working under varying degrees of supervision.

Participating