Personal Assistant to Director

2 days ago


Museum, Singapore Jayee Home Pte Ltd Full time

**Job Overview**

Control access to the Director through managing diaries, organising meetings and appointments, and acting as the first point of contact, hence allowing the Director to spend maximum time on strategic tasks

**Responsibilities**:

- Provide secretarial and administrative support to the Director
- Work directly with the Director to support all aspects of his daily work routine, keeping the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Maintain the Director’s calendar, including scheduling meetings, appointments, travel arrangements and showroom visits. Exercise discretion in committing time and evaluating needs
- Prepare supporting documents and presentations for business discussions
- Proofread and review completeness of documentation/information submitted to Director
- Responds to external queries, requests and invites on behalf of Director
- Processing of expense claims and reports
- Handles sensitive information with a high degree of discretion and maintains confidentiality
- Handles personal tasks for the Director
- Miscellaneous tasks to support the Directors which will vary according to the sector of which the external parties belong to

**Requirements**:

- Minimum 5 years’ experience in secretarial and administrative field, preferably with 3 years’ secretarial support to Senior Management of an organisation
- Good spoken and written in English and Mandarin to liaise with Chinese-speaking counterpart
- Willing to travel overseas with and on behalf of director when necessary
- Able to work independently with mínimal supervision, and effectively under pressure to meet deadlines
- Good analytical, coordination, accurate, meticulous, ability to multi-tasking, strong listening, and follow-up skills are mandatory to succeed in this role
- Singaporean only due to quota limitations

**Job Types**: Full-time, Permanent

**Salary**: $4,500.00 - $6,000.00 per month

**Benefits**:

- Additional leave
- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

Work Location: In person


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