Secretary Administrator

4 days ago

Changi, Singapore Thales Full time

Location: Singapore, Singapore

Thales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world’s largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.

Thales established its presence in Singapore in 1973 to support the expansion of aerospace-related activities in the Asia-Pacific region. Throughout the last four decades, the company grew from strength to strength and is today involved in the primary businesses of Aerospace (including Air Traffic Management), Defence & Security, Ground Transportation and Digital Identity & Security. Thales today employs over 2,100 people in Singapore across all its business areas.

**Responsibilities**:

- Provide secretarial support to AAIC team
- Work with the other secretaries to support AVS events, such as the Quarterly Team Brief, Airshow...etc
- Be part of the secretarial committee and back-up each other when necessary
- Accountable for the launderette of the smock, on-time collection and delivery from supplier to ensure continuous supply of clean smock for the team
- Manage the inventory of the ESD shoes, smock, show covers to ensure always available for the staff and visitors
- Booking of flights and hotels for industrial director and support others in the team for their self-booking system
- Manage the calendar of Industrial Director and meeting arrangement
- Writing and sending of memo or letter
- Collate information or reports from respective managers when needed

**Requirements**:

- Experienced in a secretarial or administrative role
- Experienced in organizing events and coordination with multi-functions
- Good experience in flight and hotel bookings
- Good command of spoken and written English, ability to draft simple memo for broadcast communication
- Resourceful in search for corporate gifts, event venue, event program, stationery and etc, with good negotiation skills with suppliers
- Good administrative skills to handle sub-contractor to handle the laundry of industrial smocks
- Knowledge in Excel, Word and Powerpoint is an advantage

**Other information**:

- Working Location: Changi
- Working Hours: Monday - Friday, 9am - 6pm
- Company shuttle bus is provided at designated MRT stations
- This is a Maternity Coverage for 6 months

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