Corporate Secretary Officer

7 days ago

Changi, Singapore Thales Full time

Location: Singapore, Singapore

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Thales established its presence in Singapore in 1973 to support the expansion of aerospace-related activities in the Asia-Pacific region. Throughout the last four decades, the company grew from strength to strength and is today involved in the primary businesses of Aerospace (including Air Traffic Management), Defence & Security, Ground Transportation and Digital Identity & Security. Thales today employs over 2,100 people in Singapore across all its business areas.

**Responsibilities**:

- Manage all local corporate secretarial work for a portfolio of about +25 entities incorporated in various Asia countries (ie. Singapore, Indonesia, Thailand, Malaysia, Vietnam, Philippines, etc.) in compliance with all relevant local laws and regulations.
- Liaise with & give instructions to corporate secretarial agents & other relevant government authorities
- Monitor deadline for statutory filings (eg. annual returns, etc.) and generally compliance with relevant Companies Act
- Co-ordinate/Liaise with other in-house departments (ie tax, finance, treasury, etc.) to ensure smooth running of the day-to-day administrative and corporate secretarial related matters
- Maintain and timely update the secretarial database (eg. registration certificate, business license certificate, etc.)
- Prepare & Circulate resolutions, board meeting of directors and shareholders and ensure timely signing
- Update from time to time any movements and/or changes in the organization (eg. change of name, registered address, change of directors, etc.)
- Prepare & implement automatic resignations in respect of all directors in all entities in South East Asia and Taiwan
- Check the invoices for the services rendered by the corporate secretarial agents
- Develop efficient and effective system for the management of corporate secretarial procedures
- Consolidate corporate secretary information for all Asia entities (about 60 entities in total)
- Provide regular updated corporate secretary reports & legal structure chart to the French headquarters
- Handle notarization of legal documents upon request
- Assist the Legal counsel in charge of the legal restructuring works

**Requirements**:

- ICSA or equivalent qualifications
- 2-3 years professional experience in corporate secretarial function, in house legal department or law firm
- Perfect command of English language, verbal and written (mandatory)
- Experienced user of Microsoft Office Applications
- Strong oft skills: rigorous, precise, organized, pro-active, research-oriented strong team player, solutions oriented, and logic, ability to work independently
- Good and effective communication skills as well as good inter-personal and inter-cultural awareness and interest to work in diverse teams

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