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Secretary
3 weeks ago
Location: Singapore, Singapore
Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.
Thales established its presence in Singapore in 1973 to support the expansion of aerospace-related activities in the Asia-Pacific region. Throughout the last four decades, the company grew from strength to strength and is today involved in the primary businesses of Aerospace (including Air Traffic Management), Defence & Security, Ground Transportation and Digital Identity & Security. Thales today employs over 2,100 people in Singapore across all its business areas.
**Responsibilities**:
- Assist in bookings for travels, meals and events
- Assist in organizing meetings and booking meeting rooms/venues
- Assist in preparing agenda, meeting minutes taking and sending reminders for follow-ups
- Working with procurement and relevant parties in processing purchase requests/orders and claims
- Assist in preparations, as well as printing of documents and name cards
- Ensure stationary and items required for company operations are well stocked
- Coordinates maintenance of copiers/printers and ordering of toners
- Helping with tabulation, packing and/or distribution of materials/items when necessary
- Assist in admin work for bids and projects when necessary
- Working as a facilitator/coordinator for events or monthly meetings
- Working together with other secretaries to support one another when necessary
**Requirements**:
- Experience as a Secretary or Admin Executive
- Familiarity working in a complex office organization
- Strong oral and written communications skills, and ability to communicate with multiple overseas and local stakeholders
- Proficiency in Microsoft Office Suite, Outlook and related admin tools
- Capability of multi-tasking with good time management and priorities setting
- High level of integrity in handling confidential information
- Able to work under pressure and handle last minute requests/changes at times
- Strong interpersonal skills in managing conflicts or tasks assigned by different senior executives
