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Company Secretarial

2 weeks ago

Changi, Singapore Citco Full time

**CITCO GOVERNANCE SERVICES****:

- **SINGAPORE**
**Role Matrix**

**Role Name**

**COMPANY SECRETARIAL & **ADMINISTRATIVE ASSISTANT**

**Core Responsibilities**

**CLIENT SERVICE**
- For new CoSec clients:

- Create client binder for Company Statutory Records
- Order for seal and stamp, if client is newly-incorporated
- Assist in checking Company Statutory Records received from previous provider, if transfer-in client
- For all CoSec clients:

- Maintain and upkeep of Company Statutory Records including proper filing of corporate documents
- Ensure common seals/rubber stamps are properly labelled and organized
- Assist Company Secretaries in filing returns with ACRA

**ADMINISTRATIVE**
- Arrange archiving and retrieval of files from the warehouse; Maintenance of Warehouse List
- Liaise with Notary Public on notarization and legalization of documents.
Retrieval of notices from IRAS portal and redirect to client for a strategic client
- (Back-up) Assist onboarding team in creation of project code and updating of Viewpoint
- (Back-up) Raise Sharepoint requests for project-related updates (fees & invoicing)
- (Back-up) Mail handling and arranging of courier for all clients
- Assist in other (AdHoc) administrative tasks, as required by the stakeholders

**Secondary Responsibilities**
- Timely submission of admin-related deliverables:

- timesheet
- leave form
- expense report, as applicable
- completion of Tasks on EBS
- Proactively seek trainings relevant to one's role or will contribute to their professional development.

**Stakeholders**
- Senior Account Manager
- Head of Operations