Contracts Administrator

2 days ago


Singapore NUNCHI MARINE PTE. LTD. Full time

**Key Responsibilities**

**Contract Preparation & Review**:
Assist in drafting, reviewing, and issuing sales and purchase contracts and agreement for crude oil, refined products, and other energy commodities in accordance with company templates and trading terms.

**Documentation, KYC & Compliance**:
è Ensure contract documentation aligns with internal policies, regulatory requirements, and counterparties' terms.

èTo work closely with internal Compliance with regards to status KYC & Onboarding for new counterparties (buyers, suppliers) before contract issuance.

**Data Entry & Management**:
Maintain accurate records of contract data, confirmations, and amendments in internal systems (e.g., CTRM or ERP systems) and records.

**Coordination & Communication**:
Liaise with external counterparties (buyers, suppliers), internally with traders, operations, trade finance, shipping & demurrage, and legal teams to ensure seamless execution of contracts and resolution of discrepancies.

**Monitoring & Follow-Up**:
Track key contract milestones (e.g., nomination dates, delivery periods, payment terms) and ensure timely follow-up and updates.

**Filing & Archiving**:
Organize physical and digital contract files in accordance with company’s prescribed document retention policies and audit standards.

**Support Continuous Improvement**:
Participate in process improvement initiatives related to contract lifecycle management and document flow.

**Requirements**:

- Bachelor’s degree in Business, Legal Studies, Maritime Studies, or related field.
- 1-3 years of relevant experience in contract administration, trade documentation, or operations support (internships included).
- Prior experience in commodities trading, shipping, or energy industry will be preferred.
- Basic understanding of international trade terms (Incoterms, laytime, demurrage, etc.) is a plus.
- Proficient in MS Office (Excel, Word); experience with the use of ETRM or CTRM systems is a plus.



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