Assistant Manager
2 weeks ago
**Essential Duties/ Responsibilities**:
- Maintain and update Crewing Calendar factoring projects and in-house needs and crew leave.
- Support and provide information on Time Off In Lieu (TOIL) entitlement for in-house crew on a monthly basis.
- Maintain an updated crew database for both in-house and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
- Assist in preparation of the annual operational budget of the Crewing &Admin Department.
- Support all administration tasks including office supplies and maintenance, sourcing and arrangements of customer gifts, booking of flights and accommodations for all business trips company-wide, purchase and maintenance of first aid box (Corporate Office and the two warehouses).
- Any other ad-hoc crewing responsibilities.
**Project-Related**- Obtain relevant project information from Sales Manager for crewing needs including details such as location of project, crew positions, duration of project, crew rate, and any other additional requirements.-
- Consult project technical manager to identify the crew requirement and skill sets required for each project.-
- Roster project with in-house and freelance crew.-
- For freelancers - Negotiate fees, manage contracts and other documents, and outline expectations and company policies.Prepare production call sheet for crew on projects (including details on vaccinations, pick-up arrangements, etc.).-
- Plan for crew contingencies for unexpected situations that may jeopardize projects.-
- Supper project crew by playing an active role in all communications related to crew (logistics and crew welfare).-
- Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.-
- Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports.-
- Incorporate crew performance evaluation reports into crew database.-
- Tabulate and analyse project crew financials (freelancer fees, logistics, per Diems, etc.) report to Crewing Manager cost over-runs or irregularities.-
- Verify invoices received from freelancers for billing.-
- Assist in reimbursements for projects for in-house crew members.**Benefits**:
- Prospects for Career Growth
- Good working environment
- Medical Benefits
- 5-day work week
- Free-parking
Degree
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