Office Executive

**Space Faculty is Asia’s pioneer in creating opportunities for experimentation, learning and leadership through space.**

Through its strategic global network of partners across the private and public sectors, Space Faculty enables organisations and governments to unlock opportunities in the fast-growing space economy by building their talent, R&D and industry development roadmaps.

Developing the STEM 2.0 learning roadmap for youths and professionals; experiments in life sciences in space; working with governments to create their space industry ecosystem are some of the myriad ways that Space

Faculty is helping to advance the global space agenda in Asia.
- **Building the Space Economy for a Better World through Experimentation, Learning and Leadership**_

**Job Purpose**

The job purpose of an Operation Executive is to effectively manage and optimize operational processes to ensure the smooth functioning of the organization, maximize efficiency, and contribute to the achievement of business goals

**Principal Duties and Responsibilities**

Customer Relationship Management
- Manage CRM and database to keep track of correspondences
- Help to track payment, partners entitlements
- Conduct survey through engagements with participants or telemarketing
- Help to prepare material for customers and partners

Logistics Support spacefaculty.asia 9789 7318 | 6735 7995 Registration no.: 2021107301C
- Coordinate all logístical arrangements, including venue selection, transportation, accommodation, and catering, ensuring they align with programme objectives and budgetary constraints.
- Manage the scheduling of programme activities, including meetings, workshops, and training sessions, ensuring optimal allocation of resources and adherence to established timelines.
- Serve as the primary point of contact for external vendors, negotiating contracts, managing relationships, and coordinating their services to ensure seamless program execution.
- Develop and maintain detailed logístical documentation, including event schedules, participant lists, and resource requirements, to facilitate effective communication and coordination.
- Monitor and track program expenses related to logistics, ensuring adherence to budgetary guidelines and making recommendations for cost optimization where possible.
- Coordinate travel arrangements for programme participants, for example booking flights, accommodations, and transportation, and providing necessary information and support.
- Liaise with internal stakeholders, such as programme managers, trainers, and support staff, to ensure smooth coordination and timely delivery of logístical requirements.

Others
- Other activities to support the teams logistics and office requirements, including stocking up pantry and ordering food where required.

**Working Conditions**

He/She has to work in the SF office on the weekdays (or in accordance with current government guidelines), barring any public holidays, leave-of-absence or medical leave taken. He/She shall be available to travel when required and also be available to work extended hours during the launch and execution.

**Requirements**:

- Strong sense of responsibility
- Meticulous with an eye for detail
- Must be proficient in MS office, especially powerpoint and excel
- Demonstrated experience in project management, communication, and collaboration skills is a strong plus
- Able to work at least 10 hours a week; negotiable during exam period

**Other Job Benefits**
- You are likely to meet an astronaut

**Job Type**: Part-time
Part-time hours: 10 per week

**Salary**: $12.00 per hour

**Benefits**:

- Flexible schedule

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Willingness to travel:

- 75% (required)

Work Location: In person