Property and Office Management

12 hours ago

Bukit Merah, Singapore SG Enable Ltd Full time

**Overall Job Responsibility**:

- Oversee facilities management for SG Enable (SGE) properties, offices and facilities
- Oversee the administration of facilities booking
- Oversee office administration
- Project management of improvement, project works and new development projects

**Duties and Responsibilities**:
**Facilities Management**
- Manage day-to-day operations of Enabling Business Hub
- Supervise and support staff managing day-to-day operations of Enabling Village
- Drive and implement strategies to improve facilities operations
- Execute key contract reviews, e.g. integrated facilities management contract
- Review, recommend and implement improvements and measures for processes and procedures to enhance facilities operations, building maintenance standards and efficiency and adoption of best industry practices
- Ensure smooth coordinate with tenancy management team and proper handing and takeover of facilities from tenants
- Oversee the managing of tenants renovation and reinstatement works
- Ensure regular review of policies and procedures and update of documentation

**Facilities Booking and Office Administration**
- Oversee the management of facilities booking and office administration
- Ensure smooth office operations and timely renewal of related contracts, e.g. leasing of printers
- Ensure regular review of facilities booking management, rates and booking terms
- Ensure regular review of policies and procedures pertaining to office administration

**Improvement, Project and New Development Projects**
- Lead and manage improvement, project works and new development projects
- Prepare relevant tender documents and manage the procurement process
- Work closely with users / workgroup to ensure planning, concept and design layout to meet operational requirements
- Lead, organize and co-ordinate project workgroup meetings, site meetings and management update as required
- Manage consultants and contractors to ensure quality performance
- Ensure proper contract administration and project management during project duration, as required
- Plan the commissioning and operationalization of the new facilities jointly with other stakeholders
- Ensure proper documentations, sign-off and project closure

**General**
- Plan and develop department’s annual budget requirements and workplan
- Develop staff development on core and functional competencies
- Ensure completion of management reports and provide regular updates to Management
- Support Director and Division in any other ad-hoc duties

**Qualifications, Knowledge and Experience**:

- Degree in the field of Engineering (Mechanical, Electrical), Building or Facilities Management or equivalent
- Relevant experience in project, facilities and office management, with at least 8 years of work experience in building facilities and office management
- Prior experience of project managing development projects
- Experienced in procurement, contract drafting and contract management
- Excellent written and verbal in communication skills
- Ability to manage ambiguities in the course of work
- Adaptable and able to work under tight deadlines
- Able to contribute as part of a team, while working independently on individual responsibilities

**Additional Information**:

- Please state in your detailed resume your:

- 1. Current and expected salaries and annual package
- 2. Reason for leaving current employment (if applicable)

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