Executive Assistant

2 days ago

Bukit Merah, Singapore Hewlett Packard Full time

This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations.

The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel.

The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders.

The role involves coordinating administrative work within and across departments.

The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

**What an Executive Assistant does at HP**:

- Holds responsibility for performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
- Handles advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing/editing executive presentations, etc.
- Takes ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments, preparing detailed meeting agendas, taking minutes, following up on action items, and anticipating and planning for future scheduling needs.
- Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
- Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and prepares presentations with relevant insights for the executives.
- Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
- Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
- Supervises entry-level executive assistants or administrative support staff of the administrative services department.

**Individuals who do well in this role at HP, usually possess**:

- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

**Preferred Certifications**
NA

**Knowledge & Skills**
- Administrative Support
- Booking (Sales)
- Calendar Management
- Customer Relationship Management
- Event Planning
- Executive Information Systems
- Expense Reports
- Google Workspace
- Invoicing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Organizational Charts
- Proofreading
- Purchasing
- SAP Concur (Travel And Invoice Software)
- Taking Meeting Minutes
- Travel Arrangements
- Workflow Management

**Cross-Org Skills**
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity

**Impact & Scope**
- Impacts multiple departments and leads large, cross-division functional teams or projects.

**Complexity**
- Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.

**Disclaimer

  • Executive Assistant

    1 week ago

    Bukit Merah, Singapore BTI Executive Search Full time $90,000 - $120,000 per year

    An established regional leader in medical and scientific solutions is seeking a highly capable Executive Assistant to provide direct support to the CEO. With operations in over 7 countries across Southeast Asia and a strong focus on innovation and client-centric service, this fast-growing company offers a dynamic and rewarding environment.About the Role ...

  • Executive Assistant

    5 days ago

    Bukit Merah, Singapore Hewlett Packard Full time

    **Job Summary** - This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings,...

  • Executive Assistant

    2 days ago

    Bukit Merah, Singapore Hewlett Packard Full time

    **What an Executive Assistant does at HP**: - This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars,...

  • Executive Assistant

    1 week ago

    Bukit Merah, Singapore HP Full time $80,000 - $120,000 per year

    This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper...

  • Executive Assistant

    23 hours ago

    Bukit Merah, Singapore Hewlett Packard Enterprise Full time

    Executive Assistant This role has been designated as ‘Office’, which means you will primarily work from an HPE office. Hewlett Packard Enterprise advances the way people live and work. We bring together the brightest minds to create breakthrough technology solutions, helping our customers make their mark on the world. One of our core principles is...

  • Executive Assistant to Md

    2 days ago

    Bukit Merah, Singapore Hewlett Packard Enterprise Full time

    Executive Assistant to MD This role has been designated as ‘Office’, which means you will primarily work from an HPE office. **_ Job Family Definition:_** Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and nonsupervisory employees with various administrative...

  • Secretary / Executive Assistant to Director

    1 week ago

    Bukit Merah, Singapore SN REAL ESTATE PTE LTD Full time

    **Job Highlights** - Dynamic and Collaborative Work Environment - Professional Growth and Development - Engaging Projects and Initiatives - Direct reporting to Director - Attend social meetings or business networking with Director - Assist Director with Partnerships and Business Development - Liaising with staff, suppliers and clients - Organize meeting and...

  • Executive Assistant to Vp of Print Category

    7 days ago

    Bukit Merah, Singapore Hewlett Packard Full time

    **Job Summary** - This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings,...

  • Executive Assistant to Managing Director

    3 days ago

    Bukit Merah, Singapore DEEEPLABS PTE. LTD. Full time $40,000 - $50,000 per year

    Position SummaryWe are seeking a highly organized and proactive Executive Assistant to support our Managing Director in day-to-day activities, including managing meetings, proposals, and documentation. This role goes beyond traditional executive support – the selected candidate will be trained and mentored to transition into a Consultant role focusing on...

  • Executive Assistant to The CEO

    2 weeks ago

    Bukit Merah, Singapore k-ID Full time

    **Company Overview**: k-ID is a trailblazing tech startup that specializes in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. With our pioneering solutions, we aim to revolutionize the online safety landscape for kids and teens. Backed by leading global VCs such as a16z Games, Konvoy Ventures, and TIRTA...