HR Administrator

2 days ago

Singapore ELEMENT GEOTECHNICAL TESTING (S) PTE. LTD. Full time

**HR Administrator
Element has an opportunity for **HR Administrator **for Singapore. We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners

You will be responsible for full Spectrum of HR key focus on recruitment and selection/ compensation and benefits/ training and development

**HR Systems and Operations**
- Update and maintain data of employees in the HRIS, ensures data accuracy of all entries.
- File and maintain e-personnel documents in an organized manner under the Employee’s individual P-file
- Administer the Leave module under HRIS i.e., maintaining accurate leave entitlement and policies for all employees according to company policy and legislative requirements, and provide leave balance for provision
- Management of the full administrative life cycle of employees from hiring through seperation
- Provide support for employee enquiries pertaining to HR guidelines, policies and systems.
- Manage onboarding and offboarding process such as preparation of letter for resignation acknowledgement, sending out exit interview forms and coordinating exit interviews, arranging return of assets / IT equipment etc.
- Post advertisements on job portals and internally for employee referral programs

**HR Administrative Support**
- Prepare letters for employees such as certification of employment, confirmation letters etc.
- Support the team in fulfilling requirements from the audit process.
- Extract data from HRIS (HR system) and prepare reports and surveys as required
- Work Pass Renewals - monitor the expiry of work passes and ensure all the work passes (WP, SP, LTVP) are renewed timely

**Payroll**
- Responsible for record keeping and administrative processes in connection with the employee life cycle as well as for payroll processing with shared service
- Tax clearance (IR21) and repatriation arrangement for foreign leavers.
- CPF(EzPay) and Foreign Worker Levy(FWL) submission
- Process NS claim and government paid Maternity claim
- Income Tax and IR8A processing
- Compensation and benefits
- Administers and review the insurance benefits plan, establish KPI for operational staff, review & update Employee Handbook
- Review the Company’s policy for Compensation & Benefits for all levels

**Training administration**
- Administers training and submission of training claims

**Skills and Abilities**
- Diploma in Human Resource Management/Accounting or any other relevant disciplines with at least 2-3 years of relevant HR / Admin experience
- Strong knowledge of local employment laws and regulations
- Advance proficiency in Microsoft suite of programs, especially Microsoft Excel (able to do VLOOKUP / Pivot table) preferred. Required to be well-versed in Microsoft Excel if not at advance proficiency.
- Good numerical skills
- Meticulous and analytical. Self-driven and able to work independently under tight schedules
- Able to manage tasks independently while able to seek support from the team when required
- Proactive and takes ownership to complete assigned tasks
- Good communication skills and situational awareness
- Can handle timeline and manage stress well

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