Operations Executive

2 days ago

Singapore Alphard Marine Services Pte Ltd Full time

**Jo**b Description**:

- Responsible for the effective coordination of assigned port calls.
- Full Agency Scope, from Pre-Arrival Info messages to FDA closure
- Job working hours are beyond the normal boundaries of Office hours as vessel ETA is around the clock.
- Advice on selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.
- Ensure compliance with Ships Agency processes, standards and procedures, including correct use of the operating system.
- Ensure mandatory use of operating system as reporting tool in compliance with the company procedures.
- Ensure proper monitoring of the vessel and attendance to any follow up enquiries.
- Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the Port Call.
- Establish and maintain vessel’s files and ensure that all transactional systems are updated real time.
- Ensure proactive, efficient and timely communication at all times.
- Report leads, business opportunities and relevant port updates observed to Agency Manager.
- Monitor and record expenses that arises during vessels’ port call.
- Proactively follow up, check and approve supplier’s invoices.
- Ensure cost effectively Vessel Operations.
- Ensure consistent high level of accuracy of deliverables.
- Meet or exceed annual KPI’s targets for Ships Agency performance.
- Accountable to maintain the QHSSE standard

Prerequisites
- Atleast 2 years of relevant experience is required (Freshers are welcome for Junior Executive position)
- Diploma in Maritime Studies or equivalent
- User level computer skill in all office software
- Will require internal training for technical ERP
- Ethical approach managing Port Agency Operations
- Languages required: English/Mandarin/Malay

**Job Types**: Full-time, Permanent

**Salary**: $3,000.00 - $3,500.00 per month

Schedule:

- Monday to Friday

**Experience**:

- Operations Executive: 1 year (preferred)

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