Oliver Wyman

2 weeks ago

Singapore Oliver Wyman Group Full time

**About Oliver Wyman**

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 5000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

**Key Responsibilities**:
**Calendaring**
- Responsible for managing complex calendars for Stakeholders, scheduling internal and external meetings, communicating with clients and support staff as appropriate.
- Coordinating internal meetings; interviews, staff meetings, etc.
- Complex Project scheduling (involves different parties and timezone)

**Travel Arrangement**

**Financial Administration**
- Prepare monthly timesheets
- Prepare all expense reports
- Preparation of office invoices using the iProcurement system

**CRM and Client Support**
- Accurate update and maintenance of client contacts
- Ensuring Activity Tracking while managing Stakeholders’ calendars
- Assist the Marketing Department with the co-ordination of customised mailings.
- Provide coverage for Assistants when out of the office to ensure seamless support to Stakeholders

**Other Admin**
- All admin support for Stakeholders, including but not limited to meeting room bookings, printing & binding and other adhoc requests

**Person Specification**:
Strong verbal and written communication skills in English and formal/business correspondence and able to deal with people at all levels across a multicultural environment.
- At least two to three years’ experience at working in an administrative position
- Service focused - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
- Ability to multitask, prioritize and manage one’s own time. Not a clock watcher or someone who is unwilling to step outside the job description.
- One who takes constructive feedback in stride and incorporates feedback quickly.
- Ability to manage a heavy work volume and meet deadlines in a fast-paced environment.
- Ability to maintain and respect confidentiality.
- Attention to detail and stickler for accuracy.
- Commit to the company’s values and add to the life and culture of Oliver Wyman.

**Skills**:

- Diploma or Degree in any equivalent qualification
- Excellent Word, PowerPoint and Excel skills
- Expert knowledge of Outlook
- Knowledge of CRM systems (Microsoft Dynamics), a plus but not necessary

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