Executive-secretary Admin Manager

2 weeks ago


Singapore DARCO WATER TECHNOLOGIES LIMITED Full time

**Executive-Secretary cum Admin Manager**

**Salary**: 5700 - 6000 with AWS and VB

Working day: Mon -Fri

Working Location: Commonwealth

PA support to Executive-Chairman & CEO
- Support EC & CEO on calendar management, coordinate appointments, meetings and teleconferences.
- All necessary travel arrangements and ensuring to adhere to the company travel policy and budget
- Administrative support including filing of expenses claims
- Good initiative and common sense in general housekeeping and operational matters. (e.g. reminding directors to fulfil statutory requirements after a certain corporate action.)
- Demonstrated problem-solving skills and a proactive approach to tasks.
- Excellent multitasking and organizational skills with attention to detail and accuracy, able to prioritize tasks effectively.

Office Management:

- Maintenance and upkeep of the office - Manage subcontractors on maintenance, cleaning etc and coordinate services with building management and/or landlord.
- Manage contract and performance of cleaning contractor, ensure the cleanliness of the entire office.
- To be the person supporting office renovation, relocation, refurnishing if any, including the office space allocation, etc.
- Maintain and the renewal of service agreements for office equipment.
- Supporting in welcoming guests in office, upkeep of the meeting room, pantry telephone and office supplies.

Job Requirements:

- Preferably a minimum of 5 years of experience in the areas of business travel, admin, ops or office management.
- Open to mid-career individuals
- Proven ability to communicate effectively and work cohesively within a fast and high performing team.
- Good eye for details with a “hands-on” and “can-do” attitude.
- Proven ability to work independently and meticulously in a fast-paced environment.
- Positive mind-set with the ability to work with flexibility and adaptability
- Tech savvy with a strong proficiency in MS PowerPoint and Excel skills.
- A good team-player, proactive and self-motivated.



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