Admin Secretary

3 days ago

Singapore SNOWPRINT PTE. LTD. Full time

An admin secretary, also known as an administrative secretary, **provides essential administrative support to an individual or team within an organization**. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various office tasks.

Here's a more detailed look at what an admin secretary does:
Key Responsibilities:

- **Scheduling and Calendar Management**:Managing appointments, meetings, and travel arrangements.
- **Document Management**:Organizing and maintaining files, records, and other documents.
- **Office Support**:Assisting with tasks such as photocopying, printing, and binding.
- **Data Entry**:Inputting data into systems and databases.
- **Office Supply Management**:Ensuring sufficient office supplies are available.
- **Meeting Organization**:Coordinating meetings, including preparing agendas, sending invitations, and taking minutes.

Skills and Qualifications:

- **Strong organizational skills**:Essential for managing schedules, files, and other tasks effectively.
- **Excellent communication skills**:Necessary for interacting with colleagues, clients, and other stakeholders.
- **Proficiency in Microsoft Office Suite**:Familiarity with Word, Excel, PowerPoint, and Outlook.
- **Basic accounting skills**:May be needed for managing expenses or invoices.
- **Good typing and data entry skills**:Necessary for creating and maintaining documents and databases.

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